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Medical Administrative Assistant – Mail & Records
Private Label Staff. Manage incoming and outgoing mail, including sorting, distribution, and tracking .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates proficiency in managing administrative tasks, including handling confidential patient records and processing Explanation of Benefits (EOB) documentation while adhering to HIPAA guidelines. Strong organizational skills and attention to detail are essential for maintaining accurate filing systems and ensuring timely communication.
Highest-signal resume keywords
Healthcare Administrative ExperienceEOB ProcessingMicrosoft Office ProficiencyOrganizational SkillsHIPAA Compliance
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Data EntryDocument PreparationFiling Systems ManagementEmail ManagementPatient Records Management
Soft Skills
Attention to DetailDiscretionCommunication Skills
Certifications & Qualifications
High School Diploma or Equivalent
Industry Keywords
Administrative AssistantOffice SupportHealthcareConfidential InformationCompany Policies
About the role
Key responsibilities & impact- Manage incoming and outgoing mail, including sorting, distribution, and tracking
- Monitor and organize email correspondence, ensuring timely responses and proper routing
- Process, organize, and maintain confidential patient records and documentation
- Review, process, and manage Explanation of Benefits (EOB) documentation
- Maintain accurate electronic and physical filing systems
- Provide general administrative support, including data entry and document preparation
- Coordinate communications between internal departments and external contacts
- Follow company policies and HIPAA guidelines to protect sensitive information
Requirements
What you’ll need- Previous administrative assistant or office support experience
- Experience handling and processing EOBs preferred
- Healthcare or medical administrative experience strongly preferred
- Proficiency in Microsoft Office and email management
- Strong organizational skills and attention to detail
- Ability to handle confidential information with discretion
- High school diploma or equivalent required
- Follow HIPAA guidelines to protect sensitive information
Benefits
Comp & perks- Potential for contract extension beyond March