Executive Assistant

ProviPanda GmbH

. Support the executive team in day-to-day operations through organization, coordination, and follow-ups .

Posted 11/5/2026full-timeRemote • GermanyMid-LevelSenior💰 €15 - €20 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and operational support capabilities, with a focus on improving workflows and managing HR-related tasks. Proficient in preparatory accounting and familiar with digital tools such as DATEV and Moss.

Highest-signal resume keywords

Preparatory Accounting ExperienceHR-Related Tasks ManagementDATEV FamiliarityMoss ProficiencyExcellent German Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

BookkeepingOnboarding ManagementOffboarding ManagementProcess ImprovementWorkflow Automation

Soft Skills

Independent Working StyleStructured OrganizationQuick Learner

Tools & Technologies

DATEVMossSlack

Industry Keywords

Operations SupportOffice ManagementPersonnel Files MaintenanceCandidate CommunicationExpense Management

About the role

Key responsibilities & impact

Support the executive team in day-to-day operations through organization, coordination, and follow-ups
Monitor and drive processes, deadlines, and to-dos
Act as a point of contact for the team
Improve and automate internal workflows
Manage onboarding and offboarding, from preparing contracts through access management
Maintain personnel files and employee records
Support the recruiting process, particularly with scheduling and candidate communication
Prepare ongoing bookkeeping by sorting, allocating, and reviewing receipts and supporting documents
Manage expenses and cards in Moss
Prepare data for tax advisors and submission to DATEV

Requirements

What you’ll need

Initial professional experience in an assistant, operations, office management, or similar role
Practical experience in preparatory accounting and HR-related tasks
Experience with DATEV or the ability to learn it quickly
Familiarity with Moss and Slack, or the ability to get up to speed quickly
Technical affinity and enthusiasm for digital tools and processes
Excellent ability to grasp new concepts quickly
Independent, structured working style
Excellent German skills
Good English is a plus

Benefits

Comp & perks

A responsible role with direct access to the executive team
Significant scope for shaping processes in a fast-growing company
Flexible model: freelance at 30 hours per week or permanent employment at 30–40 hours per week
Short decision-making processes
Dynamic team
Genuine opportunities for professional development
Immediate start available