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Office Manager – Back Office Assistant
ProviPanda GmbH. Review invoices from customers, freelancers, and sales partners and authorize payments .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in preparatory bookkeeping, contract management, and HR administration, with a strong focus on data protection and compliance. Proficient in managing financial processes, onboarding, and legal documentation while ensuring meticulous attention to detail and effective communication in German.
Highest-signal resume keywords
Preparatory BookkeepingKnowledge of DATEVContract ManagementHR AdministrationData Protection
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
BookkeepingContract PreparationPayroll AccountingTime TrackingDunning Process Management
Soft Skills
Meticulous Working StyleStrong Comprehension SkillsReliabilityClear CommunicationWillingness to Take Responsibility
Tools & Technologies
DATEVDigital Signature ToolsTime Tracking Software
Industry Keywords
Accounts ReceivableLegal InquiriesOnboardingOffboardingEmployment Agreements
About the role
Key responsibilities & impact- Review invoices from customers, freelancers, and sales partners and authorize payments
- Prepare monthly bookkeeping, including receipts, exports, and handover to the tax advisory firm
- Act as the point of contact for the tax advisory firm and clarify queries
- Maintain accounts receivable and outstanding items
- Manage the dunning process, from templates through documentation
- Handle customer disputes in coordination with attorneys
- Prepare employment, freelancer, and internship agreements as well as NDAs using templates, and send them digitally for signature
- Prepare and review terminations and termination agreements
- Support legal inquiries, data protection matters, and legal protection claims
- Coordinate the onboarding and offboarding of new team members, including access rights and hardware
- Support role-specific onboarding and training
- Assist with payroll accounting and reports to social security authorities
- Maintain time tracking and absences
- Administer the software environment and manage access rights, security, and templates
- Support the sales team with proposals and payment terms
- Manage central inboxes and incoming mail, including legal and official correspondence
Requirements
What you’ll need- Experience with preparatory bookkeeping and knowledge of DATEV
- Initial experience with contracts, HR administration, and data protection
- Independent, structured, and highly meticulous working style, including when handling sensitive matters such as payments, contracts, and personnel data
- Technical aptitude and the ability to quickly learn new tools
- Strong comprehension skills, reliability, and a willingness to take responsibility
- Confident and clear communication in German, both written and by phone
- Please include a brief résumé and earliest possible start date with your application
Benefits
Comp & perks- 30 hours per week
- 100% remote
- Choice between freelance collaboration and permanent employment
- A responsible role with direct access to management and genuine scope to shape processes
- A growing company with short decision-making paths