Executive Assistant – Institutional

Prudential Financial

. Provide executive-level administrative support to the Head of PRT and Head of Risk Transfer and Guarantee Products Distribution .

Posted 9/30/2026full-timeNewark • New Jersey • United StatesMid-LevelSenior💰 $66,700 - $110,100 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates advanced proficiency in Microsoft 365 applications and exceptional organizational skills to manage complex calendars and travel arrangements. Capable of handling confidential information with professionalism and discretion while supporting executive-level leaders in a fast-paced environment.

Highest-signal resume keywords

Executive Support ExperienceCalendar ManagementTravel CoordinationMicrosoft 365 ProficiencyConfidential Information Handling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Executive SupportCalendar ManagementTravel CoordinationExpense ProcessingDocument Preparation

Soft Skills

Organizational SkillsAttention to DetailCommunication SkillsProblem-SolvingRelationship-Building

Tools & Technologies

Microsoft OutlookMicrosoft TeamsMicrosoft WordMicrosoft ExcelMicrosoft PowerPointMicrosoft SharePoint

Industry Keywords

Administrative SupportExecutive AssistantFast-Paced EnvironmentBusiness DevelopmentConsulting

About the role

Key responsibilities & impact

Provide executive-level administrative support to the Head of PRT and Head of Risk Transfer and Guarantee Products Distribution
Manage complex and frequently changing calendars, prioritize meetings, and resolve scheduling conflicts
Coordinate internal and external meetings, leadership forums, offsites, and special events
Prepare meeting materials, presentations, and business-related documents
Handle confidential and sensitive information professionally and discreetly
Coordinate domestic and international travel arrangements and related logistics
Process executive expenses according to company policies
Maintain distribution lists, team communications, and organizational updates
Participate in special projects and initiatives
Improve administrative and operational processes

Requirements

What you’ll need

5+ years of Executive Assistant, Administrative Assistant, or related administrative support experience
Experience supporting Vice President-level leaders or above preferred
Experience supporting leaders within a fast-paced, strategic, sales, business development, growth, or consulting environment preferred
Strong organizational, prioritization, and time-management skills
Ability to manage multiple competing priorities
Exceptional attention to detail and commitment to accuracy
Strong written and verbal communication skills
Professionalism, discretion, and sound judgment when handling confidential and sensitive information
Ability to work independently, anticipate needs, and proactively solve problems
Strong relationship-building and collaboration skills across teams and organizational levels
Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint
Experience managing complex calendars, coordinating travel, scheduling meetings, and processing executive expenses
Experience utilizing virtual collaboration tools and supporting hybrid work environments
Ability to quickly learn Prudential systems, tools, and business processes
Self-motivated, highly organized, and adaptable in a dynamic business environment

Benefits

Comp & perks

Market competitive base salaries
Yearly bonus potential at every level
Medical, dental, and vision insurance
Life insurance
Disability insurance
Paid Time Off (PTO)
Parental and military leave
401(k) plan with company match up to 4%
Company-funded pension plan
Wellness Programs including up to $1,600 a year reimbursement for personal wellbeing purchases
Work/Life Resources covering parenting, housing, senior care, finances, pets, legal matters, education, emotional and mental health, and career development
Education Benefit for approved traditional college degrees and accredited certificate programs
Employee Stock Purchase Plan with shares purchasable at 85% of the lower of two prices
Discretionary annual incentive program, subject to program rules and individual and organizational performance