Executive Assistant

Pulmovant

. Provide high-level administrative, communication, and project-management support to senior leaders in the clinical and clinical trial/program group .

Posted 10/9/2026full-timeRemote • Massachusetts • United StatesSeniorLeadWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project management, organizational, and communication skills while providing high-level administrative support to senior leaders in fast-paced environments. Capable of managing complex calendars, coordinating logistics, and maintaining confidentiality with a proactive and detail-oriented approach.

Highest-signal resume keywords

Project ManagementCalendar ManagementConfidentialityCommunication SkillsDetail-Oriented

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Administrative SupportExpense TrackingInvoice PreparationTravel CoordinationMeeting Logistics

Soft Skills

Proactive AttitudeTeam-OrientedFlexibleResilientExcellent Time Management

Tools & Technologies

Concur

Industry Keywords

R&DPharmaceuticalBiotechFinanceInvestment

About the role

Key responsibilities & impact

Provide high-level administrative, communication, and project-management support to senior leaders in the clinical and clinical trial/program group
Manage complex, fluid calendars and proactively resolve conflicts
Stay informed of key topics and priorities across the team
Coordinate logistics for conferences, investor meetings, and industry events
Work under the supervision of the Director of Executive Operations, Office of the CEO
Manage sensitive matters confidentially and discreetly
Coordinate complex domestic and international travel, including passport and visa research and detailed itineraries
Prioritize conflicting needs and complete projects under deadline pressure
Coordinate meeting logistics, conference rooms, remote participant access, catering, and meeting materials
Interface regularly with high-profile professionals on behalf of the team
Respond to emails, texts, and phone calls outside normal business hours
Track, prepare, and submit expenses, invoices, and purchase orders
Assist with personal requests and perform other assigned administrative tasks

Requirements

What you’ll need

Bachelor’s degree preferred (not required)
Minimum of 8–10 years’ experience supporting senior-level executives, preferably in the R&D/Pharmaceutical/Biotech, Finance/Investment, or start-up industry
Experience in a fast-paced, high-pressure environment
Experience with Concur is a plus
Proactive, positive, energetic, and enthusiastic personality with a can-do attitude
Alignment with company values and ability to foster a positive culture
Flexible and resilient, with eagerness to learn and receptiveness to constructive feedback
Team-oriented with a collaborative approach
Ability to learn quickly and adapt to change
Detail-oriented with excellent time-management and organizational skills
High level of integrity, discretion, professionalism, and confidentiality
Ability to anticipate executive, team, and company needs
Ability to work in a fast-paced, high-energy environment
Ability to prioritize and manage multiple assignments and responsibilities
Tech-savvy and resourceful
Excellent written and verbal skills
24/7 mindset required