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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates extensive experience in high-level administrative support for senior executives, with a strong focus on project management, confidentiality, and logistical coordination. Proficient in managing complex calendars, travel arrangements, and communication in fast-paced environments.
Highest-signal resume keywords
8–10 Years Experience Supporting Senior-Level ExecutivesExperience in R&D/Pharmaceutical/Biotech IndustryDetail-Oriented with Excellent Time-Management SkillsProficient in ConcurExcellent Written and Verbal Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project ManagementCalendar ManagementTravel CoordinationExpense TrackingLogistics Management
Soft Skills
Proactive AttitudeTeam-OrientedDetail-OrientedFlexible and ResilientExcellent Communication Skills
Tools & Technologies
Concur
Industry Keywords
R&DPharmaceuticalBiotechFinanceInvestment
About the role
Key responsibilities & impact- Provide high-level administrative, communication, and project-management support for senior leaders in the clinical and clinical trial/program group
- Manage complex calendars and proactively resolve conflicts
- Engage with the team by tracking key topics and areas of focus and prioritizing appropriately
- Manage logistics for conferences, investor events, and industry events
- Work under the supervision of the Director of Executive Operations, Office of the CEO
- Manage sensitive matters confidentially and discreetly
- Coordinate complex domestic and international travel, including passport and visa research and detailed itineraries
- Prioritize conflicting needs and complete projects under deadline pressure
- Collaborate with the team of assistants
- Coordinate meeting logistics, conference rooms, remote access, catering, and materials
- Interface with high-profile professionals on behalf of the team
- Respond to emails, texts, and phone calls outside normal business hours
- Track, prepare, and submit expenses, invoices, and purchase orders
- Assist with personal requests as needed
- Perform other related administrative tasks as assigned
Requirements
What you’ll need- 8–10 years’ experience supporting senior-level executives, preferably in the R&D/Pharmaceutical/Biotech, Finance/Investment, or start-up industry
- Experience in a fast-paced, high-pressure environment
- Experience with Concur is a plus
- Proactive, positive, energetic, and enthusiastic personality with a can-do attitude
- Flexible and resilient, with eagerness to learn and receptiveness to constructive feedback
- Team-oriented with a collaborative approach
- Ability to learn quickly and adapt to change
- Detail-oriented with excellent time-management and organizational skills
- High level of integrity, discretion, professionalism, and confidentiality
- Ability to anticipate executive, team, and company needs
- Ability to work in a fast-paced, high-energy environment
- Ability to prioritize and manage multiple assignments and responsibilities
- Tech-savvy and resourceful
- Excellent written and verbal skills
- 24/7 mindset required
- Candidates based in NY, NJ, or MA are strongly preferred