HR Office Assistant I

QPS

. Provide clerical and administrative support to the HR department and employees across the employee lifecycle .

Posted 10/28/2026full-timeNewark • United StatesMid-LevelSenior💰 $40,000 - $45,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in HR administrative processes, including Form I-9 verification and E-Verify cases, while maintaining confidentiality of personnel information. Skilled in using ADP WFN and HRIS systems to support the employee lifecycle and ensure compliance with relevant laws.

Highest-signal resume keywords

HR Administrative ProcessesForm I-9 VerificationE-Verify CasesADP WFNConfidential Record Handling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

HRIS SystemsBackground Checks CoordinationDrug Screens CoordinationReference Checks CoordinationEmployment VerificationEducation VerificationLicense VerificationData EntryRecord MaintenanceAudit HRIS Data

Soft Skills

InitiativeJudgmentConfidentialityCommunicationOrganizational Skills

Tools & Technologies

ADP WFNHRISE-Verify

Industry Keywords

Employee LifecycleFCRA CompliancePersonnel RecordsNew-Hire OrientationExit Interviews

About the role

Key responsibilities & impact

Provide clerical and administrative support to the HR department and employees across the employee lifecycle
Post open positions on university, labor, and outreach sites
Receive and upload resumes from Handshake
Assist HR Generalists with HRIS updates and requisition refreshes
Prepare, route, distribute, and track offer letters and employment agreements
Initiate and track background checks, drug screens, reference checks, and education/license/employment verifications
Obtain background-check disclosures and authorizations and assist with pre-adverse and adverse action notices
Prepare new-hire orientation packets and facilitate administrative portions of orientation
Complete Form I-9 verification and E-Verify cases and track work-authorization reverification
Collect, review, and enter new-hire paperwork and data in ADP WFN
Coordinate Day One readiness with IT, Facilities, and hiring managers
Prepare and maintain employee records, including confidential I-9 and medical records
Audit HRIS data and personnel files and correct discrepancies
Respond to employment verification requests and support HR record retention, archiving, and secure destruction
Prepare separation documentation, initiate notifications, schedule exit interviews, and maintain the Exit Interview Database
Provide front-desk coverage for the QPS Marrows Road office
Administer building access cards and handle CEO/COO mail
Coordinate business card orders and purchase orders
Complete special purchasing duties, including ordering name plaques and managing printer cartridge inventory

Requirements

What you’ll need

High School Diploma and prior work experience
1 year in an administrative support role preferred
Combination of relevant education and experience providing sufficient knowledge and skills for success
Ability to handle confidential HR records and personnel information
Knowledge of HR administrative processes, policies, and procedures
Ability to complete Form I-9 verification and E-Verify cases within required timelines
Ability to use ADP WFN and HRIS systems
Ability to coordinate background checks, drug screens, reference checks, and employment/education/license verifications
Ability to work with FCRA and applicable state/local laws
Ability to work 100% from the QPS office/facility
Ability to work in an entry-level role using initiative and judgment while seeking guidance for unfamiliar situations

Benefits

Comp & perks

Great learning opportunities
Structured Career Ladders
Bonuses and merit increases linked to individual, team, and company performance
Company-matched 401(k)
Company-sponsored Group Life/AD&D Insurance
Company-sponsored Short- and Long-term Disability Insurance
Park-like setting in Newark, Delaware
Internal committees designed with the needs and enjoyment of QPS employees in mind