HR Specialist

Quid Solutions

. Maintain and update employee files, document control, and compliance documentation .

Posted 9/24/2026full-timeGuadalajara • MexicoJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in HR operations, including payroll processing, documentation management, and compliance tracking. Proficient in data validation and reporting, with strong organizational skills to manage multiple tasks and coordinate with various stakeholders.

Highest-signal resume keywords

HR Operations ExperiencePayroll ProcessingHRIS PlatformsData ValidationExcel Proficiency

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Payroll InputsDocumentation ControlData ValidationOperational ReportingAudit ProcessesEmployee OnboardingCompliance DocumentationInventory ControlVendor CoordinationCost Tracking

Soft Skills

CommunicationOrganizational SkillsConfidentialityTask ManagementCollaboration

Tools & Technologies

HRIS PlatformsExcel

Industry Keywords

HRBP SupportAdministrative HRService-DeliveryBack-Office RoutinesOperational Costs

About the role

Key responsibilities & impact

Maintain and update employee files, document control, and compliance documentation
Prepare and validate payroll inputs, including attendance, incidents, overtime, leaves, and corrections
Coordinate administrative onboarding and offboarding, including documentation, accounts, access, scheduling, and checklists
Prepare HR-related reports and trackers covering headcount, compliance calendars, documentation inventories, and policy acknowledgments
Conduct routine audits on employee data, contracts, and HR digital repositories
Provide administrative support for HRBP interactions, including scheduling, documentation, survey deployment, and follow-up tracking
Support employee case documentation and escalation routing according to internal protocols
Manage site-level logistics, supplies acquisition, inventory control, and minor purchasing activities
Coordinate with vendors for maintenance, cleaning, refreshment services, and other office needs
Track and validate monthly operational expenses, vendor invoices, and site cost breakdowns
Maintain logs of access cards, equipment assignments, and space utilization
Collect, validate, and prepare monthly reports
Maintain trackers for operational costs, petty cash, and vendor billing cycles
Ensure operational and HR data required for invoicing or client reporting is accurate and delivered on time
Prepare welcome kits, coordinate access, and ensure site readiness for new hires
Support small-scale, non-strategic employee activities and site-related logistics
Communicate site-related operational updates, including supplies, maintenance, and schedule adjustments

Requirements

What you’ll need

Bachelor’s degree in Psycology, HR, Business Administration, or a related field
2–4 years of experience in HR operations, HRBP support, administrative HR, payroll, recruiting, and/or office coordination
Experience handling structured processes, documentation flows, and service-delivery or back-office routines
Experience with HRIS platforms, payroll inputs, and data validation
Intermediate proficiency in Excel, including pivot tables, validations, and audits
English proficiency at B1/B2 level
Ability to maintain consistent processes under defined standards
Ability to interpret HR and operational data into clear outputs
Ability to coordinate with employees, leaders, and external vendors
Ability to manage parallel tasks with deadlines across two reporting lines
Ability to handle confidential information with rigor and compliance

Benefits

Comp & perks

WFH: 1 day per week after trial period
Indefinite contract
Parking
Flexibility
PTO days
Training