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Junior Specialist, Real Estate Transactions – T & I
Radio-Canada. Develop strategic planning reports establishing the planned transactions roadmap and team delivery milestones .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in commercial lease administration and portfolio data analysis, with strong capabilities in financial forecasting and database management. Proficient in bilingual communication and collaboration with various stakeholders to ensure operational continuity and effective lease management.
Highest-signal resume keywords
Commercial Lease AdministrationPortfolio Data AnalysisFinancial ForecastingMicrosoft Office Suite ProficiencyBilingualism in English and French
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Lease Lifecycle ManagementData ValidationFinancial ReportingPivot Table AnalysisDatabase AdministrationContract ManagementPerformance Indicator GenerationDeadline TrackingDocument DraftingTransaction Tracking
Soft Skills
Detail-OrientedOrganizational SkillsIndependent WorkStrong InitiativeExcellent Communication Skills
Tools & Technologies
Microsoft ExcelAdobe AcrobatGoogle WorkspaceReal Estate Portfolio DatabaseGoogle MapsLivelink
Industry Keywords
Commercial Real EstateReal Estate ManagementAccounting SoftwareExecutive Administrative SupportOperational Resources
About the role
Key responsibilities & impact- Develop strategic planning reports establishing the planned transactions roadmap and team delivery milestones
- Monitor lease lifecycle dates, including renewal notice deadlines, option windows and expiries, and issue monthly reminders
- Prepare and distribute internal client satisfaction surveys and track responses for lease renewal approvals
- Reconcile and integrate monthly accounts payable and receivable statements from BGIS into the real estate portfolio database
- Maintain portfolio data by adding unbilled or forecasted transactions and ensuring deadline tracking and accurate reporting
- Prepare baseline financial forecasting assumptions for payable and receivable leases
- Extract, compile and validate portfolio data and generate quarterly performance indicators and executive summaries
- Produce pivot-table reconciliations and year-over-year and quarter-over-quarter analyses
- Query the portfolio database for custom reports, routine requests and ATIP inquiries
- Maintain transaction trackers, transaction summaries, briefing notes and building guidelines
- Update bilingual real estate microsites, Google Maps portfolio views and master property directories
- Maintain property directories, building profile sheets and the interface between Google Drive and Livelink
- Coordinate post-execution lease administration for site openings, closures and renewals
- Maintain operational resources, templates, checklists, tenant guidelines and divisional databases
- Manage the commercial lease insurance database and track certificates of insurance and renewals
- Respond to regional office requests, including mailing address updates and local custodial or maintenance services
- Organize team documentation and repositories for consistent updates and systematic archiving
- Draft lease extension agreements, renewal correspondence and related documents
- Identify files requiring priority action and support deadline management and operational continuity
Requirements
What you’ll need- College diploma (DCS) or a bachelor’s degree in business administration, real estate management, contract management or a related field
- Minimum five years’ experience in commercial lease administration, real estate operations, portfolio data analysis or specialized executive administrative support
- Strong proficiency in Microsoft Office Suite, including advanced Excel formulas and pivot tables, Word and PowerPoint
- Proficiency in Adobe Acrobat and Google Workspace
- Aptitude in database administration, web platform/microsite maintenance and data governance
- Familiarity with commercial real estate property management and accounting software is an asset
- Strong initiative and ability to work independently with minimal direction
- Methodical, organized and detail-oriented, with capacity to manage competing priorities under tight deadlines
- Excellent verbal and written communication skills
- Ability to collaborate with executives, Legal, Finance, Risk Management, business units and external service providers
- Bilingualism in English and French, spoken and written, required
- Candidates may be subject to skills and knowledge testing
- Successful candidates must complete a mandatory criminal record check; other background checks may apply
Benefits
Comp & perks- Permanent employment
- Hybrid work arrangement with a mix of in-office and remote work
- Equal opportunity and inclusive workplace
- Accommodation support during recruitment
- Background check provided as part of the recruitment process