Operations Specialist

Rebuilt

. Own new-hire setup and onboarding, including system access, rosters, cohort calendars, communications and knowledge checks .

Posted 10/26/2026full-timeRemote • United StatesJuniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong operational coordination and training capabilities, with a focus on onboarding processes, AI automation, and effective communication. Proficient in managing multiple tasks while ensuring documentation and user feedback are prioritized.

Highest-signal resume keywords

AI Automation ExperienceGoogle Workspace ProficiencyTraining Session FacilitationSOP Writing SkillsProgram Coordination Experience

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

AI UseProcess AutomationDocumentationTraining DeliveryReport Generation

Soft Skills

Highly OrganizedProactive ApproachClear WritingSound JudgmentAbility to Work Asynchronously

Tools & Technologies

Google WorkspaceSlackHubSpotMarkdownHTMLGitHubGoogle Apps ScriptSQLMetabase

Certifications & Qualifications

Bachelor's Degree or Equivalent Experience

Industry Keywords

OperationsProgram CoordinationSales SupportTrainingReal Estate Investing

Tech Stack

Tools & technologies

SQL

About the role

Key responsibilities & impact

Own new-hire setup and onboarding, including system access, rosters, cohort calendars, communications and knowledge checks
Write and maintain SOPs and keep the knowledge base current
Coordinate weekly team meetings and skills practice, including agendas, materials, recaps and attendance
Build and deliver training for new tools or significant system updates
Announce process changes to the field
Gather user feedback and bugs after launches and close the loop with Product and Engineering
Represent users in product design sessions and test new features in real workflows
Run recurring reports and routine operational tasks
Back up peers during PTO
Convert repetitive work into AI or automation solutions
Report to the COO and own execution for assigned areas

Requirements

What you’ll need

1–3 years in operations, program coordination, sales support, training or a similar fast-paced role; strong internships count
Heavy, hands-on AI use, including creating finished work with Claude, ChatGPT or similar tools
Experience automating manual processes with AI or no-code tools
Ability to critically evaluate and check AI output
Clear, concise writing and ability to document processes
Ability to run training sessions and explain new tools
Highly organized and able to manage multiple moving pieces
Proactive approach to driving work forward
Strong proficiency with Google Workspace (Docs, Sheets, Calendar, Slides) and Slack
Comfortable working asynchronously with remote teams across time zones
Sound judgment on when to decide and when to escalate
Comfortable working Central time business hours
Nice to have: exposure to real estate investing, wholesaling or sales-driven environments
Nice to have: onboarding, training cohort or LMS coordination experience
Nice to have: SOP or knowledge-base writing experience
Nice to have: HubSpot or another CRM
Nice to have: basic Markdown/HTML, GitHub, Google Apps Script, or SQL/Metabase
Bachelor's degree or equivalent experience is nice to have

Benefits

Comp & perks

Remote work arrangement
Flexible hours based on business needs
W-2 employment
Equal opportunity employment