Accounts, Project Billing Coordinator

Remotely

. Prepare and issue customer invoices based on completed works, job sheets, project stages, purchase orders, and approved billing information .

Posted 9/22/2026full-timeRemote • PhilippinesMid-LevelSenior💰 A$1,500 - A$2,200 per monthWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in Accounts Receivable and project billing, with proficiency in Xero and Pipedrive CRM. Strong numerical accuracy, attention to detail, and effective communication skills are essential for managing client invoicing and financial records.

Highest-signal resume keywords

Accounts Receivable ManagementXero ExperienceProject Billing ExpertiseStrong Numerical AccuracyExcellent Written Communication

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

InvoicingBillingFinancial Record ManagementContractual ComplianceData EntryReconciliationDiscrepancy InvestigationClient OnboardingPurchase Order TrackingProgress Claims Preparation

Soft Skills

Attention to DetailOrganizational SkillsProactive Follow-ThroughClient CommunicationProblem-Solving

Tools & Technologies

XeroPipedrive CRMSpreadsheetsProject Trackers

Industry Keywords

Accounts ReceivableConstruction BillingContractingFinance AdministrationClient Support

About the role

Key responsibilities & impact

Prepare and issue customer invoices based on completed works, job sheets, project stages, purchase orders, and approved billing information
Prepare and submit progress claims according to client and contractual requirements
Maintain project billing records, including contract values, invoices, claims, variations, and completed but unbilled work
Track required purchase orders and ensure information is recorded correctly
Record approved variations and include billable variations in invoicing
Maintain customer accounts, allocate receipts, issue statements, and support debtor follow-up
Communicate with clients about outstanding invoices and billing queries
Complete the finance component of new client onboarding and maintain Xero records
Verify client legal entity details, ABN, billing contacts, payment terms, and purchase-order requirements
Enter client call-ups and project or finance information accurately and promptly
Support month-end reporting through billing information, reconciliations, and finance records
Identify missing information, discrepancies, and potential billing issues and follow them through to resolution
Maintain consistent information across Xero, project trackers, Pipedrive CRM, and other systems
Identify recurring issues and suggest improvements to finance and billing processes
Work closely with the Finance Manager and wider finance, operations, and management teams

Requirements

What you’ll need

5+ years of relevant experience in Accounts Receivable, invoicing, billing, or comparable finance administration
Experience with project billing or working within construction, contracting, or another project-based business highly regarded
Xero and Pipedrive CRM experience highly regarded
Strong numerical accuracy and attention to detail
Confidence working with accounting systems, spreadsheets, and financial records
Strong organisational skills and ability to manage multiple deadlines and priorities
Excellent written English and clear, professional communication skills
Ability to identify discrepancies and investigate issues rather than making assumptions
Strong follow-through and ability to take ownership of tasks from start to finish
Proactive approach to following up missing information, outstanding items, and billing requirements
Comfortable communicating directly with clients and internal stakeholders
Ability to work independently while knowing when to escalate matters requiring management input
Previous experience supporting clients in AU/US/UK/CA or similar markets highly regarded
Full-time availability for 40 hours per week
Expected to reflect this engagement in LinkedIn profile

Benefits

Comp & perks

Fully remote role
Full-time engagement, 40 hours per week
Long-term opportunity
Training and development
Ownership and continuous improvement opportunities