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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and time management skills while effectively supporting senior leadership and managing competing priorities. Proficient in preparing professional documents and coordinating across multiple business functions, with a focus on improving systems and processes.
Highest-signal resume keywords
Executive Assistant ExperiencePipedrive CRM ProficiencyHR Administration SkillsMarketing Coordination ExperienceStrong Written And Verbal Communication
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Document PreparationMeeting CoordinationInformation ResearchTask ManagementProposal WritingReport PreparationPresentation DevelopmentEmployee Record MaintenanceRecruitment CoordinationSocial Media Scheduling
Soft Skills
Attention To DetailProactive Follow-ThroughProblem-SolvingConfidentialityIndependent Work
Tools & Technologies
CanvaConnecteamPipedrive CRM
Industry Keywords
Business OperationsStakeholder LiaisonCross-Functional CoordinationProcess ImprovementRemote Work
About the role
Key responsibilities & impact- Coordinate meetings, prepare agendas, collate information, and record actions
- Prepare professional proposals, reports, presentations, and internal communications
- Coordinate travel arrangements, accommodation, itineraries, and bookings
- Maintain task lists, trackers, registers, and business records
- Liaise with employees, suppliers, consultants, recruiters, and external stakeholders
- Research and source information to support business decisions and projects
- Coordinate day-to-day business activities and improvement projects
- Follow up outstanding operational actions and ensure deadlines are met
- Assist with implementing and documenting new systems, processes, and procedures
- Identify administrative gaps and inefficiencies and suggest practical improvements
- Support fleet administration, office administration, internal events, and general business requirements
- Assist with HR administration, employee documentation, recruitment, onboarding, and offboarding
- Maintain employee records, training records, licences, qualifications, and compliance documentation
- Support marketing activities, including content coordination, social media scheduling, and external marketing providers
- Coordinate photographers, videographers, consultants, and other marketing suppliers
- Assist with sourcing information, photographs, and content for marketing activities
- Coordinate information across Operations, Accounts, Estimating, Sales, and Marketing
- Support new projects, business events, supplier research, and other cross-functional initiatives
- Work closely with senior leadership and support multiple areas of the business
- Take ownership of tasks from start to finish and proactively follow up outstanding actions
- Raise issues, missing information, and potential delays early
- Keep priorities, deadlines, documents, and follow-ups organised
- Contribute to the development and improvement of systems, processes, and procedures
- Anticipate what information or action may be needed next
Requirements
What you’ll need- Previous experience as an Executive Assistant, Senior Administrator, Business Operations Coordinator, or similar role
- Strong experience supporting senior leaders and managing competing priorities
- Experience with Pipedrive CRM, Canva and Connecteam will be beneficial
- Excellent organisational and time management skills
- Strong written and verbal English communication skills
- Highly proactive with strong follow-through and attention to detail
- Ability to work independently and take ownership without constant supervision
- Confident coordinating with employees, suppliers, consultants, recruiters, and other stakeholders
- Strong ability to research information, identify gaps, and follow up outstanding actions
- Experience preparing professional documents, reports, presentations, and meeting materials
- Experience with HR administration, recruitment coordination, or employee records highly regarded
- Experience supporting marketing coordination and social media activities is advantageous
- Comfortable working across multiple systems, trackers, documents, and business processes
- Strong problem-solving skills with an interest in improving systems and processes
- Discreet and professional when handling confidential business and employee information
- Previous experience supporting clients in AU/US/UK/CA or similar markets highly regarded
- Fully remote role supporting an Australian business
- Successful candidates will be expected to reflect this engagement in their LinkedIn profile