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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and time management skills while managing executive calendars, coordinating travel, and preparing meeting materials. Maintains professionalism and discretion in handling confidential information and supports senior executives in a fast-paced, technology-focused environment.
Highest-signal resume keywords
Executive Support ExperienceCalendar ManagementTravel CoordinationCommunication SkillsAttention to Detail
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Document ManagementExpense ManagementMeeting CoordinationPresentation PreparationAgenda Preparation
Soft Skills
Organizational SkillsProactive MindsetDiscretionFlexibilityTime Management
Tools & Technologies
Collaboration Tools
Certifications & Qualifications
Security Clearance
Industry Keywords
AerospaceTechnologyInternational CompanyAdministrative SupportConfidential Information
About the role
Key responsibilities & impact- Manage the CEO's calendar and prioritize competing demands
- Coordinate domestic and international travel, including flights, accommodation, visas, itineraries, and expense reporting
- Organize internal and external meetings
- Prepare agendas, take meeting notes, and follow up on action items
- Handle correspondence, emails, and administrative requests for the CEO
- Prepare presentations, documents, reports, and meeting materials
- Coordinate logistics for board meetings, leadership meetings, customer visits, and company events
- Support invoice administration, expense management, and other administrative processes
- Act as a key contact between leadership and internal and external stakeholders
- Maintain confidential information with discretion and professionalism
- Assist with document management, filing, and organized records
- Support ad hoc administrative tasks and projects
- Support the CEO and occasionally other executive leadership team members at ReOrbit, a software-defined satellite and space data transfer company
Requirements
What you’ll need- 5+ years of experience as an Executive Assistant or in a similar administrative support role
- Experience supporting senior executives in a fast-paced environment
- Outstanding organizational and time management skills
- Ability to manage multiple priorities simultaneously
- Excellent written and verbal communication skills in English
- Strong attention to detail
- Proactive, solution-oriented mindset
- High level of professionalism, discretion, and integrity when handling confidential information
- Proficiency with modern collaboration tools
- Flexible and adaptable in a dynamic, high-growth environment
- Experience in a technology, aerospace, or international company is an advantage
- Security clearance may be required for certain positions, in accordance with applicable law and company policies
Benefits
Comp & perks- Lunch vouchers
- Events and parties
- Occupational health care
- Additional health insurance
- RunOrbit, climbOrbit, ping pong, and board game activities
- Relocation and integration support into Finnish society
- Challenging but rewarding work environment
- Ambitious and supportive professional network
- Inclusive, dynamic environment focused on equality and diversity