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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing executive calendars, coordinating travel logistics, and organizing meetings while maintaining confidentiality and professionalism. Proficient in communication and administrative support within fast-paced environments, particularly in technology or international sectors.
Highest-signal resume keywords
Executive Support ExperienceCalendar ManagementTravel CoordinationOrganizational SkillsCommunication Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Document PreparationExpense ManagementMeeting CoordinationAgenda PreparationNote Taking
Soft Skills
Attention to DetailProactive MindsetDiscretionFlexibilityTime Management
Tools & Technologies
Collaboration Tools
Industry Keywords
TechnologyAerospaceInternational Company
About the role
Key responsibilities & impact- Manage the CEO's calendar, schedule meetings, and prioritize competing demands
- Coordinate domestic and international travel, including flights, accommodation, visas, itineraries, and expense reporting
- Organize internal and external meetings, prepare agendas, take notes, and follow up on action items
- Handle correspondence, emails, and administrative requests on behalf of the CEO
- Prepare presentations, documents, reports, and meeting materials
- Coordinate logistics for board meetings, leadership meetings, customer visits, and company events
- Support invoice administration, expense management, and other administrative processes
- Serve as a key contact between leadership and internal and external stakeholders
- Maintain confidential information with discretion and professionalism
- Manage documents, filing, and organized records
- Support ad hoc administrative tasks and projects
Requirements
What you’ll need- 5+ years of experience as an Executive Assistant or in a similar administrative support role
- Experience supporting senior executives in a fast-paced environment
- Outstanding organizational and time management skills
- Ability to manage multiple priorities simultaneously
- Excellent written and verbal communication skills in English
- Strong attention to detail
- Proactive, solution-oriented mindset
- High level of professionalism, discretion, and integrity when handling confidential information
- Proficiency with modern collaboration tools
- Flexible and adaptable in a dynamic, high-growth environment
- Experience in a technology, aerospace, or international company is an advantage
Benefits
Comp & perks- Challenging but rewarding environment with opportunities for ideas to be heard
- Ambitious and supportive network of people
- Lunch vouchers
- Events and parties
- Occupational health care
- Additional health insurance
- Company activities including runOrbit, climbOrbit, ping pong, and board games
- Relocation and integration support into Finnish society
- Inclusive, dynamic environment focused on equality and diversity