Program Specialist

Resource Innovations

. Track project deliverables to ensure on-time completion of tasks .

Posted 10/10/2026full-timeSan Diego • California • United StatesMid-LevelSenior💰 $20 - $25 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project coordination and administrative support skills, with a focus on timely task completion, effective communication, and meticulous documentation management. Proficient in developing project plans, managing databases, and providing customer service.

Highest-signal resume keywords

Project CoordinationAdministrative SupportData Entry ManagementClient CommunicationReport Development

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project PlanningData EntryInvoicingQuality AssuranceDocument EditingChart DevelopmentExpense TrackingDatabase ManagementPresentation ProductionResearch Skills

Soft Skills

Customer ServiceCommunicationOrganizational SkillsAttention to DetailProblem-Solving

Tools & Technologies

PowerPointProject Management SoftwareDatabase Systems

Certifications & Qualifications

Valid California Driver’s License

Industry Keywords

Professional Office EnvironmentAdministrative QA/QCBackground CheckReference Check

About the role

Key responsibilities & impact

Track project deliverables to ensure on-time completion of tasks
Coordinate day-to-day activity and administration of projects
Provide customer service and reporting support to projects
Facilitate on-site conference call meetings with clients as necessary
Research information and documentation for management and/or client requests
Develop charts and information graphs for reports, training materials, and other documents
Coordinate all project activities associated with assigned projects
Develop and update monthly contract status sheets
Perform data entry and manage program information in databases
Perform administrative QA/QC duties per program requirements
Develop project plans considering timeline, resources, and budget
Edit and produce PowerPoint presentations, training materials, and technical documents
Maintain project databases
Track, compile, and process paperwork and prepare monthly invoicing
Review and assign billing codes to invoices
Track project expenses and produce expense reports
Draft and submit invoices directly to clients
Respond to client information requests and administrative questions
Coordinate mailing and shipping of project materials and packages
Manage project equipment assets and maintenance
Perform other assigned duties

Requirements

What you’ll need

2 years of college or equivalent
Valid California driver’s license with acceptable driving record
Minimum required level of automobile insurance
Three years of experience in a professional office environment
Two years of providing administrative support
Two years of experience in coordinating projects
Successful completion of a comprehensive background check and reference check
Pre-employment drug screen may be required, if applicable to the position

Benefits

Comp & perks

Discretionary annual bonus eligibility
Three weeks of paid vacation annually
Paid holidays
401(k) retirement plan with employer match
Medical coverage
Dental coverage
Vision coverage
Parental leave
Employee assistance program
Commuter benefits
Additional supplemental offerings