Project Administrator – Consortium Support

Rethink Ireland

. Support the Project Manager with delivery of the New Solutions Programme .

Posted 10/27/2026contractDublin • IrelandMid-LevelSenior💰 €35,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project support capabilities with expertise in managing complex scheduling, maintaining accurate records, and providing administrative support in a multi-stakeholder environment. Proficient in Salesforce and Microsoft 365 tools, with a focus on financial documentation and data management.

Highest-signal resume keywords

Project Support ExperienceSalesforce ProficiencyMicrosoft 365 ExpertiseFinancial Administration SkillsTask Management with Asana

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data EntryDocument ControlFinancial DocumentationBudget MonitoringRecord MaintenanceDeadline ManagementReport GenerationEmail ManagementMinute TakingAction Item Tracking

Soft Skills

Clear CommunicationProblem-SolvingOrganizational SkillsDiplomatic InteractionIndependent Work

Tools & Technologies

SalesforceAsanaMicrosoft 365SlackSharePointTeams

Industry Keywords

Public SectorGrant-Funded EnvironmentMulti-Stakeholder EngagementAdministrative Processes

Tech Stack

Tools & technologies

Cloud

About the role

Key responsibilities & impact

Support the Project Manager with delivery of the New Solutions Programme
Track project milestones, identify potential delays and ensure tasks progress across the consortium
Manage complex scheduling for the consortium, steering committees and authority engagements
Attend project meetings, take minutes, distil action items and follow up agreed actions
Manage the central project email inbox and Slack channels, resolving routine queries and routing complex issues
Administer Slack, Asana, MS 365, SharePoint, Teams and Salesforce systems
Maintain project boards, file management, naming conventions, deadlines and audit-ready documentation
Maintain accurate Salesforce records and run standard reports
Provide first-line support for consortium partners using shared project systems
Assist the Finance Lead with financial paperwork collection, completeness checks and payment preparation
Maintain Excel tracking spreadsheets and Salesforce dashboards for budget monitoring
Extract Asana and Salesforce data for monthly and quarterly reports
Monitor submission deadlines and follow up partners for updates and outstanding documentation
Support Case Managers with Salesforce data entry, profile updates and reporting
Act as an administrative contact for approximately 50 grantees, assisting with document submission and Salesforce grant portal queries

Requirements

What you’ll need

At least 3 years of proven experience in an administrative, project support, or operations role
Experience in a busy, fast-paced, multi-stakeholder, public sector, or grant-funded environment
Experience managing a varied workload independently and prioritising competing demands
Experience supporting administrative processes involving financial documentation, payment preparation and liaison with finance colleagues
Experience maintaining accurate records, documentation and data across multiple systems
Experience working with internal and external stakeholders and following up actions, deadlines and documentation
Able to organise and progress a busy workload independently, use sound judgement and recognise when issues should be escalated
Able to manage multiple priorities and competing deadlines while maintaining accuracy
Meticulous and accurate in data entry, document control, financial administration and digital filing
Highly proficient in Microsoft 365, including Word, Excel, PowerPoint, Teams and SharePoint
Comfortable working across cloud-based systems and communication platforms such as Slack
Hands-on experience with Asana or similar task management software
Hands-on experience with Salesforce or similar CRM systems
Clear, diplomatic and professional communication skills
Practical, solutions-focused problem-solving ability
Able to work effectively as part of a wider project team while progressing work independently
CV and brief cover letter required

Benefits

Comp & perks

23 days Annual Leave
employer pension contribution
Hybrid working with the opportunity to work from home
flexible working arrangements