Senior Executive Assistant

Revamp Engineering, Inc.

. Manage a complex, multi-time-zone calendar, resolving conflicts and protecting focus time .

Posted 9/24/2026full-timeOakland • California • United StatesSenior💰 $62 - $80 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in managing complex calendars and travel itineraries while maintaining confidentiality and discretion. Proficient in coordinating logistics for executive meetings and events, ensuring effective communication and support for leadership teams.

Highest-signal resume keywords

Calendar ManagementComplex Travel CoordinationWritten CommunicationMicrosoft 365 ProficiencyConfidential Information Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationExpense ReportingEvent SupportDocument Preparation

Soft Skills

Sound JudgmentComposure Under PressureProblem Flagging

Tools & Technologies

Microsoft OutlookMicrosoft Teams

Certifications & Qualifications

Valid Driver's LicenseAcceptable Motor Vehicle Record

Industry Keywords

C-Suite SupportConfidential InformationHybrid ScheduleBay Area

About the role

Key responsibilities & impact

Manage a complex, multi-time-zone calendar, resolving conflicts and protecting focus time
Prepare the President for meetings with appropriate context, materials, and priorities
Book and manage complex domestic travel itineraries and handle disruptions in real time
Triage inbound calls, voicemails, and messages and route them appropriately
Draft and send communications on the President's behalf
Prepare and submit expense reports, including receipt capture and coding
Complete time-sensitive local errands and in-person tasks in Oakland and the greater Bay Area
Provide project and event support for the broader leadership team
Support management and leadership meeting logistics, agendas, and materials
Track event headcount, vendor commitments, deadlines, contracts, deposits, and payments
Coordinate with Finance and Operations on expenses, contracts, office logistics, and events
Handle confidential company, client, employee, and personal information with strict discretion
Maintain accurate calendar records, contact information, and travel documentation
Serve as a point of contact between the President, clients, and outside parties
Provide administrative support for additional executive team members

Requirements

What you’ll need

8+ years supporting a founder, president, or C-suite executive(s)
Demonstrated ability to manage a complex calendar across time zones, resolving conflicts and protecting focus time
Experience coordinating complex domestic travel and resolving itinerary changes as they happen
Excellent written communication
Demonstrated sound judgment with managing sensitive and confidential information
Strong command of Microsoft 365, including Outlook and Teams
Composure under shifting priorities and a habit of flagging problems before they become urgent
Based in or willing to commute to the Oakland area for a hybrid schedule of approximately 3 days per week on site
Availability during core hours of 9:00 AM to 3:00 PM Pacific, Monday through Friday, with flexibility outside those hours as needed
Valid driver's license, reliable personal vehicle, and personal auto insurance meeting Revamp's minimum coverage requirements
Acceptable motor vehicle record required at hire and periodically thereafter
Associate's degree or higher preferred
Background check required as a condition of employment

Benefits

Comp & perks

Participation in Revamp's Employee Ownership ESOP program
Competitive compensation with bonus
Full benefits package including 99% employer-paid health, vision, life, and dental insurance
Medical, dependent care, and commuter FSA
Monthly health and wellness stipend
Attractive vacation, sick, and holiday pay
Paid parental leave
401(k) savings plan with 100% match up to 6%, vested immediately
Paid volunteer time off and charitable donation matching
Mileage and related vehicle expenses reimbursed under Revamp's expense policy