Administrative Operations Specialist II

Rice University's Baker Institute for Public Policy

. Provide administrative, financial, and operational support to faculty, research centers, institutes, and campus administrators .

Posted 11/11/2026full-timeHouston • Texas • United StatesJuniorMid-Level💰 $56,560 - $65,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative and financial management capabilities, including budget management and expenditure reporting. Proven ability to lead projects, evaluate policies, and develop outreach strategies while maintaining effective communication and collaboration with diverse stakeholders.

Highest-signal resume keywords

Bachelor's Degree2+ Years Of Administrative ExperienceBudget ManagementExcellent Verbal And Written Communication SkillsFamiliarity With Oracle-Based Platforms

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Budget ManagementExpenditure ReportingProgram EvaluationAnalytical ThinkingProject Management

Soft Skills

Attention To DetailEffective Decision-MakingCollaborationProfessionalismProactive Follow-Through

Tools & Technologies

Microsoft TeamsZoomEnterprise Business Systems

Industry Keywords

Administrative SupportFinancial OperationsCompliance InitiativesRelationship DevelopmentOperational Support

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Provide administrative, financial, and operational support to faculty, research centers, institutes, and campus administrators
Lead the planning and operations of a department, function, or program involving significant business, regulatory, and technical challenges
Manage unit budgets, human resources, and facilities-related functions
Serve as the primary provider of purchasing support to the department
Prepare and submit expenditure reports for faculty and support staff
Evaluate programs, policies, and procedures
Identify issues and develop alternative solutions, including changes to programs, policies, and procedures
Review and analyze trends to develop recommendations supporting or modifying department, program, or function goals
Develop and implement outreach strategies involving relationship development, communications, and compliance initiatives
Organize, manage, and complete special projects
Provide calendar support and plan associated outreach activities, including communications, events, training, conferences, and fundraising efforts
Perform other duties as assigned

Requirements

What you’ll need

Bachelor's degree
2+ years of administrative experience
Ability to independently manage multiple time-sensitive projects, shifting priorities, and competing deadlines with consistency and accuracy
Demonstrated ownership of responsibilities and proactive follow-through, with strong attention to detail and accuracy
Sound judgment, effective decision-making abilities, and strong analytical thinking skills
Excellent verbal and written communication skills
Ability to collaborate effectively with diverse stakeholders
Ability to work independently and collaboratively while maintaining professionalism, diplomacy, and discretion when handling confidential or sensitive information
Ability to work effectively in virtual meeting and team-based environments, including Zoom and Microsoft Teams
Interest in or experience with financial operations, including budgeting, reconciliation, or related administrative financial activities
Familiarity with enterprise business systems, including Oracle-based platforms or similar systems
Resume and cover letter required with application

Benefits

Comp & perks

Hybrid work arrangement supporting flexibility and in-person collaboration
Professional development and continuous learning opportunities
Cross-training and shared problem-solving opportunities
Opportunities to expand capabilities and assume increasing responsibility
Rice University employee benefits (details provided via the Rice HR Benefits link)
Reasonable accommodations for qualified persons with disabilities