International Department Coordinator

Rice University's Baker Institute for Public Policy

. Provides administrative and operational support to OISS professional staff and international students and scholars .

Posted 10/5/2026full-timeHouston • Texas • United StatesMid-LevelSenior💰 $22 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative and operational support capabilities, including budgeting, accounting, and office workflow management. Proficient in communication, organization, and customer service, with experience in academic or international environments.

Highest-signal resume keywords

Budget ManagementOffice Workflow FunctionsExcellent Verbal And Written Communication SkillsMicrosoft Office ProficiencyCustomer Service Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

BudgetingAccountingReport CreationData AnalysisProject ManagementOffice Software ProficiencyFinancial Transaction ProcessingEvent CoordinationRecord TrackingResearch And Writing

Soft Skills

Organizational SkillsAttention To DetailInterpersonal SkillsInitiativeJudgment

Tools & Technologies

ISSM Visa Management SystemDatabase Programs

Certifications & Qualifications

Associate's Degree

Industry Keywords

International StudentsAcademic EnvironmentIntercultural EnvironmentCompliance FunctionsAdministrative Support

About the role

Key responsibilities & impact

Provides administrative and operational support to OISS professional staff and international students and scholars
Manages budgeting, accounting, and office workflow functions
Serves as the lead front-line contact for routine walk-in and phone inquiries, referring complex issues to higher-level staff
Establishes priorities and identifies and resolves administrative issues on behalf of the department head
Researches and writes background information for meetings
Participates in meetings on the supervisor's behalf as needed
Oversees complex conferences, seminars, and events
Composes presentation, conference, and report documents, including research, editing, and fact-checking
Creates complex reports and spreadsheets and makes recommendations based on reports
Processes financial transactions, monitors and reconciles budgets, and resolves discrepancies
Assists with capital or special equipment requests and vendor selection
Manages procurement-related issues and processing
Coordinates office moves and routine remodeling and renovation projects
Analyzes materials and extracts pertinent information for briefings
Guides and trains student workers, including scheduling and workload assignment
Answers phones, schedules appointments, and responds to visitor inquiries
Assists with orientation of newly arrived students and scholars and provides preliminary immigration guidance and procedural information
Exercises judgment regarding emergencies or critical issues involving international students and scholars
Coordinates administrative, compliance, and office support functions with the other International Department Coordinator
Inputs, tracks, and monitors records in ISSM visa management system
Performs other duties as assigned

Requirements

What you’ll need

Associate's degree
3 years of related experience in an office setting as an administrative assistant
Advanced computer skills and demonstrated experience with office software and email applications
Proven success in following through on and completing projects
Excellent organizational skills and attention to detail
Excellent verbal and written communication skills
Excellent customer service and interpersonal skills
Ability to prioritize, multitask, and assign work to others
Ability to take initiative and ownership of projects
Ability to routinely and independently exercise sound judgment when making decisions
Additional related education may substitute for experience on an equivalent year-for-year basis
Preferred: Experience in an academic or research environment
Preferred: Experience working with foreign nationals in a college or university setting
Preferred: Experience working in an international or intercultural environment
Preferred: Ability to speak a foreign language fluently
Preferred: Proficiency in Microsoft Office software and other database programs

Benefits

Comp & perks

Benefits-eligible position
Hybrid work arrangement combining in-office and remote work
One-day work-from-home schedule allowed after completing the six-month probationary period
Overtime eligibility under FLSA for non-exempt hourly positions
Reasonable accommodations for qualified persons with disabilities