Senior Associate Procurement Coordinator – Mechanical Equipment

Rowan Digital Infrastructure

. Coordinate competitive sourcing activities, Requests for Proposal (RFPs), and Requests for Quotation (RFQs) .

Posted 9/29/2026full-timeUnited StatesSenior💰 $90,000 - $115,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in procurement processes, supplier relationship management, and contract administration, with a strong focus on mechanical systems and project scheduling. Proficient in managing purchase orders and ensuring compliance with procurement policies while maintaining effective communication across teams.

Highest-signal resume keywords

Procurement ProcessesSupplier Relationship ManagementContract AdministrationMechanical Systems KnowledgeProject Scheduling

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

ProcurementPurchase Order AdministrationSupplier Contract ManagementSourcing MethodologiesKPI TrackingInvoice ReconciliationAnalytical SkillsProblem-SolvingAttention to DetailMechanical Infrastructure Knowledge

Soft Skills

Organizational SkillsVerbal CommunicationWritten CommunicationCollaborationSelf-Motivation

Tools & Technologies

Microsoft Office SuiteExcelProcore

Industry Keywords

Requests for ProposalRequests for QuotationMaster Supply AgreementsSupplier Performance ReportingConstruction ProcurementMechanical ConstructionData Center ProjectsCommercial Mechanical Equipment

About the role

Key responsibilities & impact

Coordinate competitive sourcing activities, Requests for Proposal (RFPs), and Requests for Quotation (RFQs)
Assist in administering Master Supply Agreements (MSAs), supplier contracts, and commercial terms
Generate, issue, and maintain purchase orders in accordance with company procurement policies
Monitor purchase order status from issuance through delivery, proactively identifying schedule risks and expediting critical materials when necessary
Maintain procurement logs, supplier databases, contract files, and purchasing records
Coordinate with project managers, engineers, construction teams, and suppliers to ensure timely procurement of equipment and materials
Track supplier commitments, production schedules, shipping status, and delivery milestones
Support supplier performance reporting, KPI tracking, and continuous improvement initiatives
Review quotations and proposals for completeness, commercial compliance, and technical coordination
Ensure procurement documentation is complete, accurate, and compliant with company standards
Assist with invoice reconciliation and resolution of purchasing discrepancies
Support strategic sourcing initiatives and supplier relationship management
Support delivery of critical mechanical infrastructure on schedule and within budget

Requirements

What you’ll need

Education in Business, Construction Management, Engineering, or a related field (or equivalent experience)
3-5 years of procurement, purchasing, supply chain, or construction procurement experience
Experience in administering purchase orders and supplier contracts
Understanding of procurement processes, sourcing methodologies, and contract administration
Strong organizational skills with the ability to manage multiple priorities simultaneously
Excellent verbal and written communication skills
Proficiency in Microsoft Office Suite, particularly Excel
Strong attention to detail
Excellent analytical and problem-solving abilities
Ability to work effectively across engineering, construction, finance, and legal teams
Professional communication and supplier relationship management skills
Self-motivated with the ability to work independently while contributing to a collaborative team
Strong sense of ownership, urgency, and accountability
Experience supporting mechanical construction or mission-critical/data center projects (preferred)
General knowledge of mechanical systems, including HVAC equipment, chillers, pumps, cooling systems, piping, controls, or related mechanical infrastructure (preferred)
Experience working with suppliers of commercial or industrial mechanical equipment (preferred)
Working knowledge of Procore construction management software (preferred)
Experience with procurement reporting, supplier scorecards, and project scheduling (preferred)
Familiarity with contract negotiation support and Master Supply Agreement administration (preferred)
Travel up to 25% to project locations and manufacturing facilities

Benefits

Comp & perks

Hybrid working environment
Team building and educational opportunities
Generous benefits package including robust health benefits and a 401(k)-company contribution
Unlimited PTO
RTD ECO pass or parking reimbursement
Competitive compensation, bonus, and an incentive plan