Executive Administrative Assistant – Civil Space

RTX

. Support senior leaders within the Civil Space organization .

Posted 9/18/2026full-timeWindsor Locks • Connecticut • United StatesMid-LevelSenior💰 $53,100 - $100,900 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in executive support, including managing complex schedules, coordinating logistics for meetings and events, and maintaining organized documentation. Proficient in using Microsoft Office tools to prepare professional materials and manage communication across various stakeholders.

Highest-signal resume keywords

Executive Support ExperienceComplex Schedule ManagementMicrosoft Office ProficiencyLogistics CoordinationConfidential Information Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Executive SupportSchedule ManagementLogistics CoordinationDocument ManagementExpense ReportingMeeting CoordinationOnboarding SupportAction Tracker ManagementKPI ManagementPresentation Preparation

Soft Skills

Professional CommunicationAdaptabilityOrganizational SkillsAttention to DetailInterpersonal Skills

Tools & Technologies

Microsoft OfficePowerPointExcelTeamsOutlookSharePoint

Industry Keywords

AerospaceDefenseProgram CoordinationGovernment EngagementsCustomer Engagements

About the role

Key responsibilities & impact

Support senior leaders within the Civil Space organization
Proactively manage priorities to ensure leaders are supported in a balanced manner
Manage complex executive schedules and calendars, including resolving conflicts across a global organization
Manage executive email and alert priority actions
Coordinate meetings across organizational stakeholders and administrative staff
Communicate with executives, customers, and employees while maintaining a professional presence
Safeguard confidential and sensitive information
Represent the Civil Space team with professionalism and responsiveness
Prepare agendas, briefings, correspondence, PowerPoints, spreadsheets, supplies, and meals for meetings and events
Arrange domestic and international business travel
Process expense reports and invoices
Coordinate virtual and face-to-face meetings and team events, including logistics, technology, catering, and recording
Support information flow and distribution across the department
Attend staff meetings and all-hands meetings, record and distribute notes, capture action items, and execute assigned tasks
Maintain organized and accurate documentation, distribution lists, shared files, Teams channels, organizational charts, and websites
Order supplies and perform administrative, clerical, and ad hoc tasks
Support onboarding and personnel exit processes
Support Windsor Locks, CT and Rockford, IL, including occasional travel between sites
Travel approximately 10%

Requirements

What you’ll need

Typically requires an AA/AS degree (or other 2-year post-high-school training) with a minimum of 6 years relevant experience
5+ years of administrative, executive support, or program coordination experience, preferably in aerospace/defense or a complex manufacturing environment
Experience supporting senior leaders and high-visibility customer/executive visits
Demonstrated success organizing and coordinating complex schedules, managing multiple priorities, and adapting to frequent last-minute changes
Experience using Microsoft Office, PowerPoint, Excel, Teams, Outlook, and SharePoint
Experience coordinating site tours, agendas, visitor access, conference rooms, AV, catering, signage, and other logistics
U.S. citizenship is required
Experience coordinating NASA, government, prime contractor, or other customer engagements preferred
Ability to manage meeting cadence, action trackers, KPIs, presentations, and leadership materials

Benefits

Comp & perks

Medical, dental, and vision insurance
Three weeks of vacation for newly hired employees
401(k) plan with employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option
Tuition reimbursement program
Student Loan Repayment Program
Life insurance and disability coverage
Optional pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, and ID theft protection
Birth, adoption, and parental leave benefits
Ovia Health, fertility, and family planning
Adoption Assistance
Autism Benefit
Employee Assistance Plan, including up to 10 free counseling sessions
Healthy You Incentives wellness rewards program
Doctor on Demand virtual doctor visits
Bright Horizons child and elder care services
Teladoc Medical Experts second opinion program
Flexible work schedules
Employee Scholar Program
Paid time off and holidays
Annual short-term and/or long-term incentive compensation programs may be available