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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates advanced administrative support capabilities, including managing schedules, preparing reports, and handling confidential information. Proficient in Microsoft Office Suite and skilled in communication and organizational tasks.
Highest-signal resume keywords
5+ Years Administrative ExperienceAdvanced Microsoft Office SkillsStrong Grammatical and Proofreading SkillsConfidential Information ManagementClient Documentation Review
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Administrative SupportReport PreparationDocument ManagementMeeting CoordinationSchedule ManagementProofreadingProcess ImprovementTask PrioritizationClient Communication
Soft Skills
Professional RepresentationOrganizational SkillsTime ManagementMentoring
Tools & Technologies
Microsoft WordMicrosoft ExcelMicrosoft AccessMicrosoft PowerPointMicrosoft OutlookInternet Navigation
Certifications & Qualifications
High School DiplomaValid Driver’s LicenseNotary Public (Preferred)
Industry Keywords
Administrative TasksPractice ManagementConfidentialityInternal ProcessesCorporate Policies
About the role
Key responsibilities & impact- Provide outstanding administrative support to one or several department professionals, board members, division heads, officers, or managers
- Represent the Firm in a professional and positive manner
- Act as an extension of the Leader when dealing with colleagues and clients
- Maintain email, written, phone, and fax communications while the Leader is traveling
- Prepare reports, meeting minutes, correspondence, documents, spreadsheets, and presentations
- Manage schedules, appointments, itineraries, meeting calendars, preparation materials, and follow-up
- Coordinate meetings, travel, conference calls, and expense reports
- Answer and transfer telephone calls and take accurate messages
- Organize and prioritize multiple tasks under strict time constraints
- Manage daily correspondence, filing, incoming mail, and client documentation delivery
- Perform office administrative tasks at the direction of the PIC
- Handle and safeguard confidential and sensitive information
- Identify and improve internal processes and help develop Firm policies
- Review and edit client-related documentation
- Maintain client and administrative filing procedures
- Remain knowledgeable of business unit and corporate policies
- Assist with other projects as needed
- Perform advanced tasks under minimal supervision and other duties as assigned
- May mentor and train less-experienced team members
Requirements
What you’ll need- High school diploma
- 5+ years of experience acting as the Assistant to the practice management tier of a firm
- Strong grammatical and proofreading skill
- Extensive experience dealing with contacts of a sensitive, complex, and confidential nature
- Advanced skills in Microsoft® Word, Excel, Access, PowerPoint, Outlook, and Internet navigation and research
- Valid driver’s license required
- Notary Public preferred
Benefits
Comp & perks- Hybrid Work Options
- Award-Winning Culture
- Generous Personal Time Off (PTO) Benefits
- 14-Weeks of 100% Paid Leave for New Parents (Adoption Included)
- Monthly Gym Membership Reimbursement OR Gym Equipment Reimbursement
- Benefits Eligibility Effective Day One
- 401K with Employer Match
- Tuition Reimbursement After One Year of Service
- Fertility Assistance Program
- Four-Week Company-Paid Sabbatical Eligibility After Five Years of Service