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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing facilities projects, vendor coordination, and procurement processes while ensuring effective communication and customer service across all levels of management. Proficient in handling multiple projects simultaneously with a strong understanding of design, construction, and building systems.
Highest-signal resume keywords
Facilities Project ManagementVendor Sourcing And NegotiationsProcurement And Inventory ManagementConstruction And Building Systems KnowledgeCustomer Service Commitment
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project PlanningVendor ManagementFinancial AnalysisSpace PlanningAutoCADMicrosoft WordMicrosoft ExcelMicrosoft OutlookConstruction Punch List ResolutionOffice Relocation Management
Soft Skills
Verbal CommunicationWritten CommunicationTeamworkAdaptabilityDecision Making
Certifications & Qualifications
Bachelor’s Degree In Related FieldValid Driver’s License
Industry Keywords
Facilities ManagementReal EstateOffice OperationsConstruction ManagementVendor ReportingBuilding SystemsFurniture SolutionsOperational EfficiencyMulti-Vendor CoordinationOffice Enhancement
About the role
Key responsibilities & impact- Facilitate new office startups, relocation projects, office operations, and furniture-related solutions
- Assist real estate personnel with construction punch list resolution and correction activities nationally
- Provide strategic and tactical direction on projects to meet corporate requirements and objectives
- Conduct on-site office visits and manage office enhancement items
- Define, source, recommend, procure, and coordinate delivery and installation of facilities-related products and services
- Manage service-related issues, vendor reporting, payments, visitor parking, copier activity, vending services, equipment inventory, and miscellaneous purchases
- Identify solutions for operational issues, potential problems, and efficiency challenges
- Monitor construction schedules and coordinate vendor deliveries and installations
- Reconcile vendor invoices and contracts and approve invoices for payment
- Develop project plans, source vendors and bids, create purchase orders, and execute office and employee relocation projects
- Participate in architectural and engineering design and specifications planning
- Coordinate rental furniture requirements, deliveries, installations, tracking, and removal
- Communicate Firm objectives and standards to vendors, contractors, and consultants and monitor performance
- Initiate bids and scopes of work and coordinate vendors including security, audio/visual, HVAC, electrical, plumbing, and painting providers
- Research issues, analyze bids, and recommend solutions for national purchasing and maintenance programs
- Assist with identifying best practices and updating Firm procedures and policies
- Supervise vendor personnel and activities during projects, including scheduling, corrections, and quality checks
Requirements
What you’ll need- Bachelor’s degree in related field preferred with eight years related experience
- Ability to handle multiple projects simultaneously for multiple locations and prioritize tasks based on changing circumstances
- Broad knowledge and understanding of design, construction, building systems, space planning, and other real estate disciplines
- Management and coordination of Facilities projects, relocations, and associated multi-vendor activities
- Ability to adapt quickly to change
- Premier customer service and team work commitment
- Procurement and inventory management
- Vendor sourcing, negotiations, product research, and financial analysis
- Knowledge of building systems, office systems, furniture, and equipment
- Ability to use discretion, good judgment, and decision skills on projects
- Ability to work independently on remote projects to successful completion
- Above average verbal and written communication skills
- Ability to effectively communicate with all levels of management
- Intermediate knowledge of Microsoft Word, Excel, Outlook, and Internet navigation and research
- Basic knowledge of AutoCAD preferred
- Valid driver’s license required
- Ability to lift, carry, push, or pull up to 50 lbs.
- Ability to assist with office moves involving moderate exertion
- Ability to travel independently up to 30%
Benefits
Comp & perks- Hybrid Work Options
- Award-Winning Culture
- Generous Personal Time Off (PTO) Benefits
- 14-Weeks of 100% Paid Leave for New Parents (Adoption Included)
- Monthly Gym Membership Reimbursement OR Gym Equipment Reimbursement
- Benefits Eligibility Effective Day One
- 401K with Employer Match
- Tuition Reimbursement After One Year of Service
- Fertility Assistance Program
- Four-Week Company-Paid Sabbatical Eligibility After Five Years of Service