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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in managing global office startup and relocation projects, including procurement, vendor management, and construction oversight. Proficient in financial analysis, project planning, and effective communication with stakeholders at all levels.
Highest-signal resume keywords
Project ManagementVendor SourcingFinancial AnalysisFacilities ManagementConstruction Oversight
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Project PlanningFinancial AnalysisVendor ManagementConstruction ManagementSpace PlanningProcurement ManagementBuilding Systems KnowledgeOffice Systems KnowledgeAutoCADMulti-Project Coordination
Soft Skills
Customer ServiceTeamworkAdaptabilityEffective CommunicationDecision Making
Tools & Technologies
Microsoft WordMicrosoft ExcelMicrosoft OutlookInternet Navigation
Certifications & Qualifications
Bachelor’s DegreeMaster’s Degree (Preferred)Valid Driver’s License
Industry Keywords
Office DesignConstructionFacilities ProjectsReal EstateVendor NegotiationsFurniture ProcurementTenant ImprovementBuilding SystemsOffice SystemsMulti-Vendor Activities
About the role
Key responsibilities & impact- Directly manage all aspects of the Firm’s new office startup, relocation projects, and associated operations around the world
- Handle bidding/pricing and project management for office design, construction, furniture, equipment, and related issues
- Contract for and manage customer designs for each global office
- Develop and execute facility construction projects
- Manage furniture and equipment procurement, delivery, installation, maintenance, vending services, general procurement, financial analysis, budget creation, landlord and vendor interactions, and invoice reconciliation
- Coordinate activities with IT, Facilities, and field leadership and personnel
- Communicate with Ryan clients at affected office locations
- Lead customer service activities through proactive, professional written communications
- Manage real estate personnel with construction punch-list resolutions and correction activities globally
- Provide strategic and tactical direction on projects
- Conduct on-site office visits and manage office enhancement items globally
- Source, recommend, procure, and ensure delivery and installation of facilities-related products and services
- Manage service issues, vendor reporting, payments, spreadsheets, visitor parking, copier activity, vending services, equipment inventory, and miscellaneous purchases
- Monitor construction schedules and coordinate vendor deliveries and installations
- Reconcile vendor invoices and contracts and approve invoices for payment
- Develop project plans, source vendors and bids, create purchase orders, and execute office and employee relocation projects on time and within budget
- Lead global architectural and engineering design and specifications planning
- Coordinate temporary-office rental furniture procurement, delivery, installation, tracking, and removal
- Manage multi-million-dollar construction spend and tenant improvement reimbursements
- Communicate Firm objectives and standards to vendors, contractors, and consultants and monitor performance
- Initiate bids and scopes of work and coordinate vendors for routine service requests
- Research issues, analyze bids, recommend alternatives, and support national purchasing and maintenance programs
- Identify best practices and update Firm procedures and policies
- Oversee vendor personnel and activities on projects, including scheduling, corrections, and quality checks
Requirements
What you’ll need- Bachelor’s degree in related field preferred with minimum 10 years related experience
- Master’s degree a plus
- Proven ability to handle multiple projects simultaneously for multiple locations and prioritize tasks based on changing circumstances
- Strong knowledge and expertise of design, construction, building systems, space planning, working with landlords, and other real estate disciplines
- Skilled in management and coordination of Facilities projects, relocations, and associated multi-vendor activities
- Ability to adapt quickly to change
- Premier customer service and teamwork commitment
- Procurement and inventory management
- Vendor sourcing, negotiations, product research, and financial analysis
- Knowledge of building systems, office systems, furniture, and equipment
- Ability to use discretion, good judgment, and decision skills on projects
- Ability to work independently on remote projects to successful completion
- Ability to effectively communicate with all levels of management, both written and verbal
- Intermediate knowledge of Microsoft Word, Excel, Outlook, and Internet navigation and research
- Valid driver’s license required
- Knowledge of AutoCAD preferred
Benefits
Comp & perks- Competitive Compensation and Benefits
- Business Connectivity Reimbursement (Phone/Internet)
- Gym Membership or Equipment Reimbursement
- LinkedIn Learning Subscription
- Flexible Work Environment
- Tuition Reimbursement After One Year of Service
- Accelerated Career Path
- Award-Winning Culture & Community Outreach