Facilities Support Coordinator

Safran

. Support day-to-day facilities operations within a busy engineering environment .

Posted 9/22/2026contractPitstone • United KingdomMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in coordinating facilities operations, managing contractor compliance, and tracking key performance indicators. Proficient in utilizing work request management systems and developing dashboards for financial and operational reporting.

Highest-signal resume keywords

Facilities Operations CoordinationPirana/ShireSystem ExperienceKPI Tracking (MTBF, TAT)Power BI Dashboard DevelopmentHSE Compliance Knowledge

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Work Request ManagementBudget TrackingData AutomationContractor ManagementDashboard MaintenanceRAMS DocumentationInvoice ProcessingSubcontractor ApprovalStores Management System DevelopmentCompliance Reporting

Soft Skills

LeadershipCommunicationOrganizational SkillsStakeholder EngagementTeam Coordination

Tools & Technologies

Power BIPiranaShireSystemExcelSmartsheetSharePointMS Teams

Industry Keywords

HSE StandardsRisk AssessmentsInsurance DocumentationProcess ImprovementOperational Meetings

About the role

Key responsibilities & impact

Support day-to-day facilities operations within a busy engineering environment
Record, initiate, schedule, monitor, and close work requests in Pirana or ShireSystem
Coordinate contractors and internal SEP personnel to ensure timely task completion
Plan and manage contractor visits, including RAMS and insurance documentation
Track work completion and maintain accurate records
Monitor KPIs including MTBF, TAT, and contractor performance
Maintain OPEX, project finance, and work order dashboards
Review and track PO/PR status, complete pending goods receipts, and support invoice processing
Assist with budget tracking and reporting
Support HSE incident tracking, risk mitigation, and compliance reporting
Update findings and actions in Pirana/ShireSystem
Develop and maintain Power BI dashboards
Automate data flows between Pirana/ShireSystem, Excel, and Power BI
Implement Smartsheet forms for job requests and progress tracking
Support SharePoint and MS Teams integration for document management and communication
Lead weekly operational meetings, monthly strategic reviews, and quarterly improvement reports
Coordinate Facilities, HSE, IT, Finance, and external service providers
Provide regular management updates and support strategic alignment
Plan soft facilities cleaning and maintenance services
Coordinate canteen service provider engagement
Arrange contractor site visits to maintain compliance
Ensure work is approved, purchase orders or capital expense requests are signed off, and invoices are goods receipted
Establish governance and communications structures for KPI publication using Pirana and Power BI
Improve the accessibility of the S drive filing system
Organise subcontractor approval and site introductions
Maintain current HSE documentation, including insurance, risk assessments, and training documents
Action service provider reports and add findings to Pirana
Develop a stores management system and maintain spares stock levels

Requirements

What you’ll need

Experience coordinating facilities operations, contractors, compliance, reporting, and process improvement
Experience with work request management systems such as Pirana or ShireSystem
Ability to coordinate contractors and internal personnel
Ability to plan and manage contractor visits
Knowledge of RAMS and contractor insurance documentation
Experience tracking KPIs including MTBF, TAT, and contractor performance
Experience maintaining dashboards for OPEX, project finance, and work order status
Experience supporting purchase orders, purchase requisitions, goods receipts, invoices, and budget tracking
Knowledge of contractor HSE prerequisite documentation and compliance reporting
Experience with Power BI dashboards and live reporting
Experience automating data flows between Pirana/ShireSystem, Excel, and Power BI
Experience with Smartsheet forms, SharePoint, and MS Teams
Ability to lead operational meetings, strategic reviews, and improvement reporting
Experience planning soft facilities cleaning and maintenance services
Experience coordinating canteen service providers and stakeholder engagement
Knowledge of regulatory HSE standards and Safran HSE standards
Ability to maintain accurate records and ensure documentation retention
Experience organising subcontractor approval and site introductions
Knowledge of insurance, risk assessments, and training documentation
Experience developing stores management systems and maintaining spares stock levels

Benefits

Comp & perks

Early finish on a Friday - 0800-1645 Mon-Thurs, 0800-1200 Friday
Onsite canteen