IT Procurement Specialist

Salas O'Brien

. Maintain accurate records of hardware and software assets throughout their lifecycle .

Posted 10/22/2026full-timeRemote • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in asset management, procurement processes, and inventory tracking, with strong proficiency in Microsoft Excel and effective communication skills. Capable of maintaining accurate records and supporting audits while managing multiple priorities in a fast-paced environment.

Highest-signal resume keywords

Asset ManagementProcurement ProcessesMicrosoft Excel ProficiencyAttention to DetailOrganizational Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Asset TrackingProcurement ManagementInvoice ProcessingData OrganizationRecord Maintenance

Soft Skills

Attention to DetailTime ManagementWritten CommunicationVerbal CommunicationOrganizational Skills

Tools & Technologies

Microsoft ExcelMicrosoft OutlookMicrosoft WordMicrosoft Teams

Industry Keywords

Inventory ManagementSupply Chain ManagementIT SupportVendor ManagementConfidential Information Handling

About the role

Key responsibilities & impact

Maintain accurate records of hardware and software assets throughout their lifecycle
Track physical equipment from acquisition and deployment through reassignment, return, and retirement
Assist with assigning or removing software access based on business needs, approvals, and usage
Maintain software license records and monitor availability, utilization, and renewal dates
Support audits and reconciliation of hardware, software, and inventory records
Coordinate with IT team members and business partners to resolve asset information issues
Source and order IT equipment, including laptops, peripherals, mobile devices, and infrastructure components
Coordinate approved procurement requests with internal teams and vendors
Track purchase requests, orders, delivery dates, and equipment receipt
Monitor vendor contracts and subscription timelines; assist with purchases and renewals
Maintain procurement records, quotes, order confirmations, and related documentation
Process IT invoices and ensure expenses are coded appropriately
Review invoices against purchase records, quotes, and order confirmations
Resolve invoice discrepancies with internal teams and vendors
Maintain purchase and payment records and track recurring expenses and renewal costs
Support reconciliation of vendor accounts, subscriptions, and purchase activity
Maintain trackers, spreadsheets, and basic reports for IT assets, purchases, invoices, contracts, and renewals
Organize electronic records and respond to routine stakeholder requests
Support process improvements and perform related duties and special projects

Requirements

What you’ll need

Diploma or bachelor's degree in Commerce, Business Administration, Information Technology, Supply Chain Management, or a related field
Strong attention to detail and accuracy when handling records, invoices, and data
Familiarity with common IT hardware, software, and technology terminology
Proficiency in Microsoft Excel for tracking data, organizing information, and creating basic reports
Working knowledge of Microsoft Outlook, Word, and Teams
Clear and professional written and verbal communication skills
Strong organizational and time-management abilities, with the ability to manage multiple requests and priorities
Ability to follow established procedures and appropriately handle confidential information
Preferred coursework in procurement, supply chain management, accounting, finance, or information technology
Preferred internship, co-op, academic, volunteer, or entry-level exposure to procurement, inventory management, finance, administration, or IT support
Preferred exposure to asset-management, purchasing, accounting, help-desk, or ticketing systems
Occasional travel may be required to support equipment inventories, office activities, or team collaboration

Benefits

Comp & perks

Medical, dental, and vision insurance
401(k) with company match
Paid time off and company holidays
Wellness programs and employee assistance resources
Professional development support
Employee-owned company