Executive Assistant – Office of the CEO

SCAN

. Deliver comprehensive administrative support to the CEO Office for Board events, logistics, and activities .

Posted 9/30/2026full-timeCalifornia • United StatesMid-LevelSenior💰 $80,000 - $100,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in providing high-level administrative support to C-suite executives, including managing complex calendars, coordinating events, and maintaining confidentiality. Proficient in Microsoft Office Suite and skilled in communication, problem-solving, and team leadership.

Highest-signal resume keywords

C-Suite Executive SupportCalendar ManagementEvent CoordinationMicrosoft Office Suite ProficiencyTeam Leadership

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Calendar ManagementEvent CoordinationTravel ArrangementDocument ManagementAgenda PreparationMeeting FacilitationStrategic Initiative SupportMaterial TrackingConfidentiality MaintenanceProblem-Solving

Soft Skills

Attention to DetailWritten CommunicationVerbal CommunicationEmotional IntelligenceCuriosity

Tools & Technologies

Microsoft Office SuiteCoPilot

Certifications & Qualifications

Bachelor's Degree in Business AdministrationBachelor's Degree in Communications

Industry Keywords

Executive OfficeBoard EventsCorporate SettingCommunity of PracticeBrand Representation

About the role

Key responsibilities & impact

Deliver comprehensive administrative support to the CEO Office for Board events, logistics, and activities
Manage complex calendars, schedule meetings, prioritize and respond to emails, and handle sensitive information
Coordinate meeting schedules, travel arrangements, event management, and external commitments
Maintain confidential department files and prepare the Board for engagements
Plan and coordinate high-level meetings and events
Arrange detailed travel itineraries, including flights, accommodation, transportation, and related activities
Assist with strategic initiatives and special projects directed by the CEO and Chief of Staff
Develop procedures to manage and track materials and documents for distribution
Prepare agendas, meeting materials, records, evaluations, and follow-up reports
Lead and facilitate a community of practice with other executive assistants
Assist with administration of the executive office Board calendar and events
Ensure consistent and cohesive brand representation internally and externally
Support SCAN's vision and goals
Perform other duties as assigned

Requirements

What you’ll need

Bachelor's Degree in Business Administration, Communications, or a related field, or equivalent experience
Minimum of 4 years of experience supporting C-suite executives or a CEO, preferably in a large corporate setting
Proven ability to handle multiple tasks simultaneously with high accuracy and keen attention to detail
Exceptional written and verbal communication skills
Strong proficiency in Microsoft Office Suite, including CoPilot
Demonstrated ability to lead and mentor a team or community of practice
High degree of professionalism, emotional intelligence, and curiosity
Ability to maintain confidentiality and exercise discretion
Strong problem-solving skills and ability to anticipate and address needs proactively
Background check required

Benefits

Comp & perks

An annual employee bonus program
Robust Wellness Program
Generous paid-time-off (PTO)
11 paid holidays per year
1 floating holiday
Birthday off
2 volunteer days
Excellent 401(k) Retirement Saving Plan with employer match
Robust employee recognition program
Tuition reimbursement
Inclusive benefits
Equal pay programs
Employee resource groups