Executive Assistant – Accounting Assistant

Security Services Northwest

. Provide direct administrative support to executive leadership, including scheduling, correspondence, document preparation, and project follow-up .

Posted 10/14/2026full-timeSequim • Washington • United StatesMid-LevelSenior💰 $24 - $25 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong administrative support capabilities, including proficiency in Microsoft Office and payroll processes, while maintaining confidentiality and accuracy in handling sensitive information. Effectively manages executive calendars, communications, and project follow-ups to ensure smooth operations.

Highest-signal resume keywords

Microsoft Office ProficiencyPayroll ProcessingExecutive Calendar ManagementStrong Written And Verbal CommunicationAttention To Detail

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Payroll ProceduresDocument PreparationMeeting CoordinationExpense DocumentationTimekeeping ManagementData ReconciliationProject Follow-UpAdministrative SupportReport PreparationFile Management

Soft Skills

Professional JudgmentAbility To Work IndependentlyStrong Organizational SkillsAbility To Manage Multiple PrioritiesConfidentiality

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft ExcelDocument Management SystemsTimekeeping Systems

Industry Keywords

Administrative SupportExecutive LeadershipPayroll ComplianceWage-And-Hour RequirementsOperational Initiatives

About the role

Key responsibilities & impact

Provide direct administrative support to executive leadership, including scheduling, correspondence, document preparation, and project follow-up
Manage executive calendars, schedule meetings, coordinate appointments, and communicate scheduling changes
Prepare agendas, meeting materials, reports, presentations, spreadsheets, and business documents
Record meeting notes and track action items, deadlines, and follow-up requirements
Screen, prioritize, and route incoming communications and correspondence
Coordinate travel arrangements, reservations, expense documentation, and executive logistics
Maintain organized electronic and physical files, records, and confidential documents
Assist with special projects, operational initiatives, and company-wide administrative needs
Serve as a professional point of contact for internal departments, clients, vendors, and business contacts
Maintain working knowledge of payroll procedures, systems, deadlines, and internal controls
Reconcile AMEX Statements Billing for Answering service and Patrol Billing for Site Security and Remote monitoring
Serve as backup support for payroll processing
Collect, review, and verify timekeeping information, approved timecards, pay adjustments, and payroll documentation
Identify payroll discrepancies and coordinate corrections
Assist with payroll reviews, reconciliations, exception reports, and supporting documentation
Maintain accurate, confidential payroll records and follow document-retention procedures
Research and resolve payroll questions or discrepancies
Follow federal and Washington State wage-and-hour requirements, company policies, and payroll procedures
Coordinate with Human Resources, Operations, Finance, and other departments
Maintain tracking logs, spreadsheets, calendars, and administrative tools
Support process improvements, audits, compliance requests, and management reporting
Perform other related duties assigned by executive leadership

Requirements

What you’ll need

High school diploma or equivalent required
Associate degree or relevant postsecondary education preferred
Three or more years of administrative, executive support, accounting, payroll, or related office experience preferred
Demonstrated proficiency with Microsoft Office, particularly Outlook, Word, and Excel
Ability to learn and use company-specific payroll, timekeeping, document management, and administrative systems
Strong written and verbal communication skills
Demonstrated ability to manage multiple priorities and meet deadlines
High level of accuracy and attention to detail
Ability to handle confidential, sensitive, and proprietary information appropriately
Professional judgment and ability to work independently within established guidelines
Ability to work in a professional office environment
Ability to sit, use a computer, communicate by telephone, and review documents for extended periods
Ability to manage periods of increased workload and time-sensitive deadlines