Philanthropy Program Associate, Temp – 6 months

SFMOMA San Francisco Museum of Modern Art

. Provide administrative support for the Trustee Giving Portfolio, including invoices, gift acknowledgment letters, receipts, Tessitura plans, and maintaining Trustee contact and relationship data .

Posted 11/7/2026full-timeSan Francisco • California • United StatesJuniorMid-Level💰 $32 - $38 per hourWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, particularly in managing donor relations, coordinating meetings, and maintaining accurate records. Proficient in philanthropic research and maintaining confidentiality in sensitive matters.

Highest-signal resume keywords

Administrative Support ExperiencePhilanthropic Research ExperienceExcellent Writing SkillsTime ManagementAttention to Detail

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data Integrity ManagementCalendar ManagementMeeting CoordinationExpense ReportingDonor TicketingProspect ResearchMinute-TakingOrganizational Chart MaintenanceTessitura Database ManagementReport Preparation

Soft Skills

Strong Interpersonal SkillsExcellent Communication SkillsDiscretionAbility to Handle Multiple ProjectsAttention to Confidentiality

Tools & Technologies

Tessitura

Industry Keywords

PhilanthropyTrustee RelationsDonor ManagementCommittee SupportConfidentiality

About the role

Key responsibilities & impact

Provide administrative support for the Trustee Giving Portfolio, including invoices, gift acknowledgment letters, receipts, Tessitura plans, and maintaining Trustee contact and relationship data
Provide administrative support to the Director of Strategic Philanthropy and Operations and the Program Manager, including calendar management, meeting coordination, and expense reports
Support the Development Committee and Committee on Trustees through scheduling, agenda drafting, RSVP collection, catering, and minute-taking
Provide clerical support to the Philanthropy team, including donor ticketing, catalogue orders, and Philanthropy mailbox management
Maintain Philanthropy staff resources, including organizational charts and staff lookbooks
Liaise with the Director’s Office to support Board meetings, Trustee communications, presentations, talking points, and pre-read materials
Maintain donor and prospect records in Tessitura, track prospect cultivation, pull data, prepare reports, and ensure data integrity
Assist with prospect research, donor profiles, bios, lookbooks, and wealth research
Coordinate the Annual Donor Listing in the Museum’s magazine
Perform other tasks and special projects as assigned

Requirements

What you’ll need

Minimum of two (2) years of administrative support experience, preferably working in a Philanthropy program
Ability to handle many projects with overlapping deadlines at once
Excellent time management
Strong attention to detail
Excellent writing and communication skills
Philanthropic research experience
Discretion in sensitive and confidential matters
Strong interpersonal skills
Ability to deal effectively with trustees, volunteers, public, and staff
Strict confidentiality regarding donor information, department operations, and financials

Benefits

Comp & perks

PTO
Medical insurance
Dental insurance
Vision insurance
Flexible Spending Accounts
Pet Insurance
Life and AD&D Coverage
Disability Insurance
Mental Health and Wellness Benefits
Discount Programs
Pre-Tax Commuter Benefits
403(b) Retirement Savings Plan
SFMOMA Membership
Union position subject to the provisions of the Collective Bargaining Agreement (CBA)