Payroll Specialist

Shield

. Own end-to-end US payroll for all ShieldCos on bi-weekly/semi-monthly cycles, including input collection, approval, funding, and post-payroll reconciliation .

Posted 10/27/2026full-timeRemote • Florida • United StatesMid-LevelSenior💰 $90,000 - $110,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in managing end-to-end payroll processes, including multi-state tax compliance, payroll tax filings, and international payroll management. Proficient in utilizing payroll systems like Rippling and ensuring data integrity across HR and payroll functions.

Highest-signal resume keywords

End-To-End Payroll ManagementMulti-State Tax ComplianceRippling ExperiencePayroll Tax FilingsInternational Payroll Management

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Payroll ProcessingTax ComplianceReconciliation SkillsExcel ProficiencyPayroll AuditsBenefits AdministrationFMLA ProcessingData Integrity ManagementYear-End ProcessingGarnishments Handling

Soft Skills

Clear CommunicationAttention To DetailProcess DocumentationComfort With AmbiguityPatient Communication

Tools & Technologies

RipplingHRIS PlatformsEOR PlatformsPayroll Systems

Certifications & Qualifications

CPPFPCGPMP

Industry Keywords

Payroll TaxEmployee BenefitsMulti-State PayrollStatutory Benefits13th-Month PaySocial ContributionsTermination RulesOpen EnrollmentNondiscrimination TestingForm 5500 Filings

About the role

Key responsibilities & impact

Own end-to-end US payroll for all ShieldCos on bi-weekly/semi-monthly cycles, including input collection, approval, funding, and post-payroll reconciliation
Process off-cycle runs, bonuses, commissions, retro pay, final pay, and corrections
Manage multi-state tax setup and compliance, including withholding, SUI/SDI, local taxes, reciprocity, and remote-worker nexus
Handle garnishments, child support, tax levies, and special deductions
Ensure accurate deductions for benefits, 401(k), HSA/FSA, and commuter programs
Complete payroll tax filings, amendments, agency-notice resolution, and year-end W-2, W-2C, 1099, and annual reconciliation processing
Manage GL integration, payroll journal entries, and monthly Finance reconciliations
Manage Shield’s international EOR partners and submit monthly payroll inputs
Review EOR payroll registers and invoices; reconcile employer costs, fees, and FX
Coordinate country-specific payroll requirements, onboarding, offboarding, contracts, and documentation through EOR platforms
Track employer costs by country and ShieldCo and support international payroll accruals and cost allocation
Answer international employee pay questions and support evaluation of new countries and EOR vendors
Support payroll audits and ACA, EEO-1, and state compliance reporting
Set up payroll for new ShieldCos, including entity setup, EIN and state tax registrations, bank/funding setup, and GL mapping
Maintain payroll controls, approvals, segregation of duties, and reporting for leaders and Finance
Reconcile benefit carrier invoices and payroll deductions; support Open Enrollment
Provide payroll data for nondiscrimination testing, Form 5500 filings, and plan audits
Process payroll treatment for FMLA, state paid leave, disability, military, personal, and international leave
Administer Rippling payroll and data integrity across HR, payroll, and benefits systems
Maintain integrations between Rippling, EOR platforms, and Finance systems
Perform employment and income verifications
Document and maintain payroll processes, calendars, and standard operating procedures
Work on the Total Rewards team, reporting directly to the Total Rewards Manager

Requirements

What you’ll need

5+ years of hands-on payroll experience, ideally across multiple entities or EINs
Experience managing international payroll through HRIS/EOR providers or in-country payroll vendors
Rippling experience preferred
Working knowledge of multi-state payroll tax, garnishments, and pre-tax/post-tax deductions
Familiarity with statutory benefits, 13th-month pay, social contributions, and country-specific termination rules
Hands-on experience with a major payroll or HRIS platform; Rippling strongly preferred
Strong reconciliation skills and comfort in Excel, including lookups, pivot tables, and variance analysis
Experience with year-end processing, payroll tax filings, and payroll audits
Working knowledge of benefits deductions, 401(k) administration, FMLA, and state leave pay treatment
High attention to detail and discretion with confidential pay, medical, and personal data
CPP, FPC, or GPMP certification is a plus
Clear, patient communication skills for explaining pay to employees and managers
Comfort with ambiguity and building processes
Ability and willingness to document processes and procedures

Benefits

Comp & perks

Benefits, 401(k), HSA/FSA, and commuter programs handled through payroll
401(k) administration, including eligibility, deferral changes, loans, distributions, and timely contribution remittance
Statutory benefits, mandatory leave, pension contributions, and 13th-month pay for international employees
COBRA handoffs
Open Enrollment support
Paid leave, disability, military, and personal leave payroll treatment
Fully remote work
Career progression into Senior Payroll Specialist and Payroll Lead roles
Opportunity to work on global payroll strategy and eventually team management