Workplace Services Coordinator II

. Manage front office reception by greeting visitors, handling phone calls, and managing visitor access .

Posted 10/7/2026full-timeLouisville • Colorado • United StatesJunior💰 $23 - $31 per hourWebsite

Key responsibilities & impact

Manage front office reception by greeting visitors, handling phone calls, and managing visitor access
Coordinate and schedule meetings, appointments, and events using calendar scheduling tools
Oversee daily facility coordination, including facility improvements and maintenance
Plan and coordinate employee events and meetings
Handle email communication and site-wide communications
Maintain and organize front office and facility-related documentation
Order office supplies and manage office equipment
Collaborate with other administrative staff to ensure smooth office operations
Participate in process or cost efficiency efforts for the facility
Perform other duties as assigned

What you’ll need

Typically 1+ years of related experience
Knowledge of email communication and calendar scheduling
Ability to lead all day-to-day front office processes, including employee events and meetings, facility improvements, visitor access, and site-wide communications
Strong interpersonal skills
Ability to work collaboratively
Adaptability to change
Desire to learn
Preferred: Strong organizational and time-management skills
Preferred: Excellent written and verbal communication skills
Preferred: Ability to handle confidential information with discretion
Preferred: Proactive and able to work independently with minimal supervision
Preferred: Detail-oriented and able to multitask effectively
Preferred: Familiarity with office management systems and procedures
Preferred: Experience with facility management software and tools
Preferred: Ability to analyze and improve office processes for efficiency
Preferred: Experience coordinating large-scale events and meetings
Preferred: Technical proficiency managing office equipment and troubleshooting basic IT issues

Comp & perks