Legal Talent Events Assistant

Simpson Thacher & Bartlett LLP

. Support the Legal Talent team with administrative aspects of planning and managing events, programs, and related initiatives .

Posted 10/14/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $60,000 - $70,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while managing event logistics and administrative tasks. Proficient in Microsoft Office and capable of maintaining confidentiality and accuracy in handling sensitive information.

Highest-signal resume keywords

Event PlanningMicrosoft Office ProficiencyOrganizational SkillsCommunication SkillsCustomer Service Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Event Logistics CoordinationRSVP TrackingInvoice ProcessingData EntryEvent Feedback Collection

Soft Skills

Attention to DetailAbility to Manage Multiple PrioritiesTeam Player ApproachCreative ThinkingPositive Demeanor

Tools & Technologies

Chrome River

Certifications & Qualifications

Bachelor’s Degree

Industry Keywords

Legal TalentProfessional ServicesRecruiting EventsEmployee EngagementTalent Development

About the role

Key responsibilities & impact

Support the Legal Talent team with administrative aspects of planning and managing events, programs, and related initiatives
Coordinate event logistics throughout the full event lifecycle, including venue and experience research, invitations and communications, RSVP tracking, name badges, signage, event materials, catering, transportation, and onsite support
Provide planning and execution support for recruiting events, summer associate programming, orientation, training sessions, professional development programs, employee engagement activities, and other internal events
Coordinate with internal departments, external vendors, venues, and stakeholders to confirm event requirements, timelines, deliverables, and day-of logistics
Maintain event calendars, planning documents, checklists, templates, guest lists, attendance records, and post-event materials
Assist with preparing event communications, presentation materials, agendas, surveys, and program collateral
Support ordering, organization, and distribution of event materials, gifts, promotional items, and supplies; maintain inventory as needed
Prepare and process invoices, payments, reimbursements, and company credit card reconciliations through Chrome River or other designated systems
Enter, maintain, and validate event and participant information in Firm systems and databases, ensuring accuracy and confidentiality
Collect event feedback and assist with post-event follow-up, reporting, and documentation
Support Legal Talent projects and other Firm initiatives as needed
Perform other administrative duties in support of the Legal Talent team

Requirements

What you’ll need

Strong written and verbal communication, organizational, and customer-service skills
Excellent attention to detail and ability to produce accurate, timely, and complete work
Ability to manage multiple priorities, meet deadlines, and remain composed in a fast-paced professional-services environment
Ability to work independently and collaboratively with colleagues at all levels
Proficiency in Microsoft Office programs
Sound judgment and discretion when handling confidential candidate, attorney, and personnel information
Ability to anticipate needs, identify potential issues, and provide proactive solutions
Positive, professional demeanor and demonstrated team-player approach
Ability to quickly develop organizational awareness and understand the Firm’s culture, vision, policies, and practices
Flexibility to work additional hours and travel to onsite event locations as needed
Ability to think creatively and contribute ideas that enhance the participant experience
No prior professional experience required; one year of relevant administrative, event planning, recruiting, talent development, or related experience preferred
Bachelor’s degree required
Simpson Thacher will not sponsor applicants for work visas for this position

Benefits

Comp & perks

Overtime pay eligibility (non-exempt position)
Additional hours and travel to onsite event locations as needed