Workplace & Talent Acquisition Coordinator

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. Own day-to-day office operations, including vendors, facilities, supplies, snacks, deliveries, mail, security, and shared spaces for engineers, a machine shop, and a soft goods lab .

Posted 11/5/2026full-timeSan Francisco • California • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational skills and effective communication while managing office operations, coordinating recruitment logistics, and supporting people operations. Proficient in utilizing HRIS tools and AI technologies to enhance workflow efficiency and maintain compliance.

Highest-signal resume keywords

Office ManagementRecruiting CoordinationPeople OperationsHRIS Tools ProficiencyEvent Planning

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office Operations ManagementRecruiting CoordinationOnboarding and OffboardingBenefits AdministrationCalifornia Employment ComplianceEvent PlanningAI Tools UtilizationVendor ManagementLogistics CoordinationConfidential Information Handling

Soft Skills

Exceptional OrganizationProfessional CommunicationSound JudgmentAdaptabilityTeam Collaboration

Tools & Technologies

Rippling HRISAshbyGoogle WorkspaceAI Automation Tools

Certifications & Qualifications

Proof of Eligibility for Employment in the United States

Industry Keywords

Startup EnvironmentManufacturing SupportRobotics SupportShared Office Space

About the role

Key responsibilities & impact

Own day-to-day office operations, including vendors, facilities, supplies, snacks, deliveries, mail, security, and shared spaces for engineers, a machine shop, and a soft goods lab
Schedule and coordinate onsite interviews, candidate travel, and logistics
Greet office visitors and candidates, maintain fast and warm communication, and provide timely updates
Run new-hire onboarding and offboarding, including equipment, accounts, and first-day setup
Support people operations infrastructure, including Rippling HRIS, benefits administration, employee records, and California compliance basics
Plan team events, offsites, all-hands meetings, and celebrations
Provide scheduling and administrative support to founders as needed
Use AI tools to automate repetitive tasks

Requirements

What you’ll need

2 to 5 years in office management, recruiting coordination, people operations, or executive support, ideally at a startup
Exceptional organization and follow through
Warm, clear, and professional communication with candidates, vendors, and teammates
Literate with software tools and able to quickly learn ATS and HRIS tools, including Ashby and Google Workspace or similar
Sound judgment with confidential information
Low ego, high ownership
Comfortable with ambiguity and shifting priorities in an early stage environment
Experience supporting hardware, robotics, or manufacturing teams in a shared office and lab space (nice to have)
Familiarity with California employment requirements and benefits administration (nice to have)
Experience planning events or managing a facility buildout or move (nice to have)
Experience building with AI tools and demonstrating an automated workflow (nice to have)
Satisfactory proof of eligibility to maintain full-time employment in the United States

Benefits

Comp & perks

Full-time employment
Equal opportunity employment