Coordinator Assistant, HHAeXchange Proficiency

SnappyCX

. Follow up with physicians' offices to obtain signed medical orders .

Posted 9/16/2026full-timeRemote • PhilippinesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in healthcare coordination and scheduling, with a strong focus on compliance with healthcare documentation standards. Proficient in managing caregiver staffing and maintaining accurate communication records in a home care environment.

Highest-signal resume keywords

Healthcare CoordinationHHA ExchangeElectronic Visit Verification (EVV)Caregiver CoordinationHealthcare Compliance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Healthcare AdministrationMedical DocumentationVisit MaintenanceSchedulingDocumentation Standards

Soft Skills

Verbal CommunicationWritten CommunicationOrganizational SkillsMultitaskingAttention to Detail

Tools & Technologies

Reliable ComputerHigh-Speed InternetProfessional Headset

Industry Keywords

Home CareHome HealthcareCaregiversHHAsCNAs

About the role

Key responsibilities & impact

Follow up with physicians' offices to obtain signed medical orders
Track and maintain outstanding physician documentation
Review Electronic Visit Verification (EVV) records and resolve missing or incomplete visits
Follow up with nurses and caregivers regarding missing skilled nursing visit notes
Coordinate same-day staffing for open caregiver shifts
Contact available caregivers to fill last-minute scheduling gaps
Maintain accurate documentation of communications and follow-up activities
Communicate professionally with physicians, caregivers, patients, and internal teams
Support daily administrative and operational activities
Ensure compliance with healthcare documentation standards and company policies

Requirements

What you’ll need

Minimum 2 years of experience in healthcare coordination, scheduling, home care, or healthcare administration in a US home care practice
Strong working knowledge of HHA Exchange required
Experience following up on physician orders or medical documentation
Experience with Electronic Visit Verification (EVV) and visit maintenance
Excellent verbal and written English communication skills
Strong organizational, multitasking, and time-management abilities
High attention to detail with excellent follow-up skills
Ability to work independently with minimal supervision
Previous experience working in a home healthcare or home care agency preferred
Experience coordinating caregivers, HHAs, CNAs, or nursing staff preferred
Knowledge of healthcare compliance and documentation requirements preferred
Reliable computer or laptop
Stable high-speed internet connection
Professional headset with microphone
Quiet, distraction-free home office

Benefits

Comp & perks

Remote work arrangement
Full-time employment
45-minute unpaid break
Stable high-speed internet connection and professional headset required for home-based work