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About the role
Key responsibilities & impact- Provide day-to-day administrative support to executives, including calendar management, scheduling, email triage, and travel coordination
- Prepare meeting agendas, take notes, and track action items to completion
- Build, document, and maintain internal systems, workflows, and filing structures
- Coordinate across internal teams and external partners to keep projects on schedule
- Read, interpret, and summarize healthcare regulations, policy updates, and industry guidance, including HIPAA, CMS rules, and state-level requirements
- Conduct research on healthcare trends, competitors, and operational best practices
- Flag regulatory changes or risks that may affect operations
- Maintain organized records of policies, compliance documentation, and research findings
- Use Claude daily to draft documents, summarize research, analyze information, and automate repetitive tasks
- Write effective prompts and build repeatable AI workflows that improve team efficiency
- Review and fact-check AI outputs for accuracy before sharing
- Manage social media accounts, including content planning, scheduling, posting, and community engagement
- Draft and publish accurate, professional, and compliant healthcare content
- Track basic performance metrics and report on what is working
Requirements
What you’ll need- Proven experience as an Executive Assistant, Virtual Assistant, Operations Coordinator, or similar role
- Demonstrated proficiency using Claude or similar AI tools in a professional setting
- Experience managing social media accounts for a business or brand
- Ability to read, understand, and summarize healthcare regulations and technical documents
- Strong research skills with attention to accuracy and detail
- Excellent written and verbal communication in English
- Strong organizational skills and the ability to build and maintain systems
- Comfortable with tools such as Google Workspace or Microsoft 365, project management platforms (Asana, Trello, Notion, or similar), and scheduling tools
- Reliable internet connection and a quiet, professional remote workspace
- Ability to work in the EST time zone
- Discretion in handling confidential and sensitive information
- Initiative and the ability to work independently with minimal oversight
- Strong prioritization and time management
- Adaptability and eagerness to learn new tools
- Sound judgment and professionalism in all communications
- Prior experience in a healthcare, health-tech, or regulated industry (nice to have)
- Familiarity with HIPAA and healthcare privacy requirements (nice to have)
- Experience with social media scheduling tools (Buffer, Hootsuite, Later) and design tools (Canva) (nice to have)
- Experience supporting C-level executives or founders (nice to have)
Benefits
Comp & perks- Remote work flexibility
- Choice of part-time or full-time engagement, depending on candidate availability and business needs
- Opportunity to work closely with leadership in the healthcare space