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Regional Workplace & Operations Specialist
SOFMEDICA Life-saving Innovation. Coordinate the daily operation of offices in Hungary, Croatia and Slovenia.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong operational management capabilities, including office coordination, procurement processes, and relationship management with service providers. Proficient in managing multiple priorities while ensuring compliance with company policies and local regulations.
Highest-signal resume keywords
Operations ManagementProcurement CoordinationOffice ManagementERP System ExperienceFluent English and Native Hungarian
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Office ManagementProcurementInventory ManagementPurchase Order CreationOperational Efficiency ImprovementFire Safety ComplianceOccupational Health and SafetySupplier Performance ManagementIT Asset ManagementVehicle Fleet Management
Soft Skills
Excellent Organizational SkillsStrong Problem-Solving MindsetAttention to DetailCustomer-Oriented AttitudeExcellent Communication Skills
Tools & Technologies
Microsoft OfficeERP SystemsCorporate Procurement System
Industry Keywords
Facilities ManagementOffice OperationsLocal Regulations ComplianceTender PreparationCross-Country Coordination
Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Coordinate the daily operation of offices in Hungary, Croatia and Slovenia.
- Manage relationships with landlords, facility management companies and external service providers.
- Organize office maintenance, repairs and workplace improvements.
- Coordinate office equipment and supplies.
- Manage the company vehicle fleet leased through external leasing partners.
- Coordinate vehicle ordering, deliveries, maintenance, insurance, repairs and returns.
- Maintain relationships with leasing providers and service partners.
- Coordinate procurement of laptops, mobile phones and other workplace equipment.
- Maintain inventory of company IT assets.
- Liaise between local users and Group IT.
- Coordinate resolution of hardware, software and workplace technology issues.
- Support employee onboarding and offboarding through timely equipment delivery and collection.
- Create and manage Purchase Orders within the corporate procurement system.
- Coordinate supplier quotations and purchasing activities.
- Follow up on deliveries and supplier performance.
- Ensure purchasing processes comply with company policies.
- Coordinate maintenance contracts and preventive maintenance activities.
- Organize fire safety, occupational health and safety, and mandatory inspections.
- Support operational aspects of tender preparation and execution.
- Maintain documentation required by local regulations and company standards.
- Collaborate with Finance, HR, Commercial, Logistics and Group functions.
- Coordinate operational projects across the West Cluster.
- Identify opportunities to improve processes and increase operational efficiency.
- Serve as a trusted operational partner for colleagues across three countries.
Requirements
What you’ll need- Bachelor's degree or equivalent experience.
- At least 3 years of experience in operations, office management, facilities, procurement or administration.
- Excellent organizational and coordination skills.
- Ability to manage multiple priorities in a fast-paced environment.
- Strong problem-solving mindset and attention to detail.
- Experience working with ERP or Purchase Order systems.
- Good command of Microsoft Office, particularly Excel and Outlook.
- A customer-oriented attitude and excellent communication skills.
- Native Hungarian and fluent English (written and spoken) – mandatory.
- Croatian and/or Slovenian language skills are a strong advantage.
- Position based in Budapest, with regular planned travel to offices in Croatia and Slovenia.
Benefits
Comp & perks- A regional role with real ownership and visibility.
- An international, collaborative working environment.
- Opportunities for professional growth and development.
- Flexible hybrid working model.
- Competitive compensation and annual performance bonus.
- Company laptop and mobile phone.
- The opportunity to contribute to one of the most innovative MedTech companies in the region.