Lease Administration – Back Office Support

Softcard (acquired by Google)

. Perform lease administration functions to ensure real estate financial obligations are met and lease terms are in compliance .

Posted 9/18/2026full-timeBirmingham • Alabama • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in lease administration, including drafting and analyzing lease documents, negotiating terms, and ensuring compliance with real estate financial obligations. Proficient in using CoStar and Microsoft Office, with strong organizational and communication skills to effectively collaborate with various stakeholders.

Highest-signal resume keywords

Lease AdministrationCoStar ExperienceReal Estate Financial ComplianceLease Document DraftingNegotiation Skills

ATS Keywords

Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Lease AnalysisLease Document DraftingInvoice AuditingExpense NegotiationContract Data IntegrityReal Estate ReportingMicrosoft Office ProficiencyPeopleSoft ExperienceLease Abatement ProcessingCritical Thinking

Soft Skills

Excellent Organization SkillsAttention to DetailInterpersonal SkillsProblem-Solving AbilityTeam Player

Tools & Technologies

CoStarPeopleSoftMicrosoft Office

Certifications & Qualifications

Notary

Industry Keywords

Commercial Real EstateLease AdministrationReal Estate LeadershipCorporate Office SettingTenant Documents

About the role

Key responsibilities & impact

Perform lease administration functions to ensure real estate financial obligations are met and lease terms are in compliance
Develop new processes and procedures for the Lease Administration team with the supervisor/manager
Lead special projects and department initiatives
Serve as point person for landlords and respond to questions and inquiries
Draft lease documents, correspondence, and notices to landlords
Review and analyze leases and related documents and provide recommendations to Real Estate leadership
Interpret lease language and advise field operations management on contractual rights and duties
Audit invoices, statements, lease amendments, landlord correspondence, and related internal and external data
Determine credits due for excess prepaid expense reimbursements
Negotiate expense reductions and reconcile accounts with property managers or landlords
Process lease-related documents for signature, track execution status, and distribute completed originals
Abstract and upload lease documents in CoStar and maintain contract data integrity
Manage CoStar landlord and lease vendor records, including payment and tax-reporting information
Respond to requests for COIs, SNDAs, Estoppels, and other tenant documents
Prepare and process monthly rent charges and payment requests
Process rent abatements and security-deposit, overpaid-rent, or repair-cost refunds
Generate and distribute real-estate reports
Collaborate with Real Estate, Accounting, and Strategic Business/Transformation leadership and subsidiaries
Perform other duties as assigned

Requirements

What you’ll need

Bachelor’s degree in business, accounting, real estate, or similar field
3 to 5 years of commercial real estate, lease administration and/or paralegal experience
PeopleSoft and/or CoStar experience preferred (or comparable experience)
Highly proficient computer skills, particularly Microsoft Office package
Advanced understanding of complex real estate lease terminology
Excellent organization skills and high level of attention to detail and accuracy
Ability to work independently, think critically and demonstrate ownership of job tasks
Superior interpersonal skills, negotiating skills and problem-solving ability
Excellent verbal/written communication skills
Strong team player with ability to interact with all levels of staff within the company
Notary preferred
Must be able to work in a corporate office setting

Benefits

Comp & perks

Healthcare coverage options
401(k)
Tuition reimbursement
Vacation pay
Sick pay
Holiday pay