Office & Administration Manager

SoftENGINE GmbH

. Manage and coordinate the company fleet, including contracts and points of contact .

Posted 10/14/2026full-timeBerlin • GermanyMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities, managing fleet coordination, insurance oversight, and workplace safety while ensuring effective communication across various locations. Proficient in MS Office 365 and fluent in German, with additional English language skills as an advantage.

Highest-signal resume keywords

Office ManagementOrganizational SkillsMS Office 365 ProficiencyFluent GermanCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office ManagementAdministrationInsurance ManagementProcess ImprovementFleet Coordination

Soft Skills

Strong Organizational SkillsStructured ApproachExcellent CommunicationEnthusiasm for Collaboration

Tools & Technologies

MS Office 365

Certifications & Qualifications

Completed Commercial Training

Industry Keywords

Workplace SafetyAdministrative CoordinationClaims HandlingAccess Permissions Management

About the role

Key responsibilities & impact

Manage and coordinate the company fleet, including contracts and points of contact
Set up and maintain access permissions, and manage ongoing access requirements for employees and locations
Manage insurance for the holding company, from maintaining an overview of policies to handling claims
Support workplace safety in close collaboration with the People Team
Manage and coordinate the Group’s various locations
Serve as the central point of contact for all administrative and office-related matters across the Group
Help shape processes within the growing holding structure from the outset

Requirements

What you’ll need

Completed commercial training or a comparable qualification
Initial experience in office management, administration, or a similar organizational role
Strong organizational skills and a structured, independent approach to work
Proficiency in MS Office 365
Excellent communication skills and enthusiasm for working with a variety of internal and external contacts
Fluent German
English language skills are an advantage

Benefits

Comp & perks

Flexible working: 2 days on-site and 3 days remote possible
Flat hierarchies and short decision-making processes
A varied role with significant scope to make an impact in a growing group of companies
Insight into the structures and locations of the entire Group
Permanent employment contract