Office & Administration Manager

SoftENGINE GmbH

. Manage and coordinate the company fleet, including contracts and points of contact .

Posted 11/9/2026full-timeBerlin • GermanyMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative capabilities, managing fleet coordination, insurance oversight, and workplace safety while effectively communicating with diverse stakeholders. Proficient in MS Office 365 and fluent in German, with a structured approach to process development in a growing company.

Highest-signal resume keywords

Office ManagementOrganizational SkillsMS Office 365 ProficiencyFluent GermanCommunication Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office ManagementInsurance ManagementProcess DevelopmentFleet CoordinationClaims Handling

Soft Skills

Strong Organizational SkillsSelf-Directed ApproachExcellent Communication Skills

Tools & Technologies

MS Office 365

Certifications & Qualifications

Completed Commercial Training

Industry Keywords

Workplace SafetyAdministrative CoordinationStakeholder Engagement

About the role

Key responsibilities & impact

Manage and coordinate the company fleet, including contracts and points of contact
Set up and maintain access credentials, as well as manage ongoing access for employees and locations
Manage insurance for the holding company, from maintaining an overview of policies to handling claims
Support workplace safety in close collaboration with the People Team
Manage and coordinate the various group locations
Serve as the central point of contact for all administrative and office-related matters across the Group
Help shape and further develop processes within the growing holding company structure

Requirements

What you’ll need

Completed commercial training or equivalent qualification
Initial experience in office management, administration, or a comparable organizational role
Strong organizational skills and a structured, self-directed approach to work
Proficiency in MS Office 365
Excellent communication skills and enthusiasm for working with a variety of internal and external stakeholders
Fluent German
English skills are an advantage

Benefits

Comp & perks

Option to work on-site 2 days and remotely 3 days per week
Flat hierarchies and short decision-making processes
A varied role with significant scope to make an impact in a growing group of companies
Insight into the structures and locations of the entire Group
Permanent employment contract