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Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in executive support, including complex calendar management, communication, and project management. Proven ability to enhance executive productivity through effective systems and processes while maintaining confidentiality and professionalism.
Highest-signal resume keywords
Calendar ManagementExecutive CommunicationProject ManagementConfidentiality HandlingCross-Functional Relationship Management
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementProject ManagementTravel Logistics ManagementExpense ReportingMeeting PlanningNote-TakingAction TrackingCommunication DraftingConflict ResolutionSystem Improvement
Soft Skills
JudgmentProfessionalismProblem SolvingEmotional IntelligenceAdaptability
Industry Keywords
C-Suite SupportHigh-Growth EnvironmentFast-Paced EnvironmentLeadership MeetingsStakeholder Engagement
About the role
Key responsibilities & impact- Provide dedicated support to senior executives across Solace’s leadership team, including C-suite leaders and Vice Presidents
- Own complex, multi-time-zone calendar management and prioritize meetings based on urgency, impact, and strategic value
- Triage inbound requests, manage hold blocks, and proactively resolve scheduling conflicts
- Support planning and execution of leadership meetings, team offsites, and large-scale company events
- Act as a proxy in meetings, capture notes, clarify decisions, and drive follow-through on action items
- Draft, edit, and send communications on behalf of executives
- Serve as a primary point of contact between executives and internal leaders, external partners, vendors, and stakeholders
- Digest, summarize, and escalate key information, updates, risks, or insights while maintaining strict confidentiality
- Support leadership operating cadence through agendas, note-taking, action tracking, and follow-through
- Build and improve systems, templates, and processes that enhance executive productivity and organizational effectiveness
- Manage end-to-end travel logistics, itineraries, reservations, and expense reporting
- Ensure seamless operational execution during high-volume periods, travel, or rapid change
Requirements
What you’ll need- 5+ years of experience supporting senior executives, preferably at the VP or C-suite level in a high-growth, fast-paced environment
- Exceptional calendar management, prioritization, and organizational skills
- Strong written and verbal communication skills, with the ability to draft clear, concise executive-level messaging
- Demonstrated judgment, professionalism, and ability to handle highly confidential information
- Excellent project management skills with a strong bias toward execution and follow-through
- Ability to anticipate needs, solve problems independently, and stay ahead of deadlines
- Comfort operating in a dynamic, sometimes ambiguous environment while maintaining calm and clarity
- High EQ and ability to navigate cross-functional relationships with empathy, tact, and confidence
- Applicants must be based in the United States