Senior Executive Assistant, Executive Team

Spectro Cloud

. Manage complex, frequently changing calendars for the CEO, CRO, CFO, CTO, CDO, and CMO .

Posted 11/5/2026full-timeSan Jose • California • United StatesSenior💰 $135,000 - $155,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates exceptional organizational skills and sound judgment in managing complex calendars and prioritizing requests for multiple C-level executives. Proficient in Microsoft Office/Google Suite and experienced in coordinating high-level meetings, travel arrangements, and confidential communications.

Highest-signal resume keywords

Executive Support ExperienceCalendar ManagementCommunication SkillsConfidentiality and DiscretionEvent Planning

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementExpense ReportingTravel CoordinationMeeting CoordinationDocument HandlingResearch AssistanceStrategic Initiative SupportEvent PlanningProblem-SolvingDecision-Making

Soft Skills

Organizational SkillsJudgmentInitiativeProfessionalismDiscretion

Tools & Technologies

Microsoft OfficeGoogle SuiteSlackZoomRamp Expense Tool

Industry Keywords

C-Level Executive SupportBoard Meeting CoordinationConfidential Information ManagementClient LiaisonVendor Coordination

About the role

Key responsibilities & impact

Manage complex, frequently changing calendars for the CEO, CRO, CFO, CTO, CDO, and CMO
Triage executive inboxes and manage correspondence, including drafting replies and flagging priority items
Coordinate executive staff meetings, agendas, pre-reads, notes, and action-item follow-up
Coordinate board of directors and committee meetings, materials logistics, and board member communications
Coordinate domestic and international travel arrangements and detailed itineraries
Prepare, reconcile, and submit expense reports
Handle confidential documents and sensitive information while following information security practices
Assist with special projects, research, and strategic initiatives
Liaise with clients, vendors, board members, investors, and their staff
Support reports, presentations, and executive communications
Serve as point of contact for executive visitors to the San Jose office
Coordinate catering and hospitality for board, executive, customer, partner, and investor visits
Plan and execute executive offsites, quarterly business reviews, all-hands meetings, and select company events
Track executive team travel and event spend against budget with Finance

Requirements

What you’ll need

8+ years as an Executive Assistant, including at least 3 years supporting multiple C-level executives at the same time
Exceptional organizational skills and sound judgment in prioritizing competing requests across multiple executives
Strong verbal and written communication skills
High level of discretion, professionalism, and confidentiality
Proficiency in Microsoft Office/Google Suite, including Word, Excel, PowerPoint, Sheets, and Slides
Proficiency with collaboration, travel, and management tools such as Slack, Zoom, and Ramp expense tool or similar
Ability to work independently and take initiative
Strong problem-solving and decision-making skills
Experience planning executive offsites, board meetings, and company events
Bachelor’s degree preferred
Occasional early-morning or after-hours availability for time-sensitive needs
Ability to work onsite in San Jose at least 3 days per week, Monday–Wednesday

Benefits

Comp & perks

Comprehensive medical, dental, and vision coverage for individual and dependents
Access to a retirement savings plan
Flexible paid time off, including 12 paid holidays
Catered lunches on in-office days
Mobile and Internet stipend monthly
Bonus and equity
Hybrid work arrangement with in-office presence at least 3 days per week