Office Coordinator

Spinoso Real Estate Group

. Provide support to the mall management team and corporate office, including management, operations, marketing, specialty leasing, and leasing management .

Posted 10/27/2026full-timeBowling Green • Kentucky • United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong administrative support capabilities, including proficiency in Yardi and AvidXChange for managing tenant accounts and financial documentation. Exhibits excellent organizational, communication, and interpersonal skills to effectively interact with management, tenants, and vendors.

Highest-signal resume keywords

Yardi Data EntryAccounts Receivable ManagementMicrosoft Word ProficiencyMicrosoft Excel ProficiencyStrong Interpersonal Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Data Entry SkillsAccounts Payable ExperienceFinancial Documentation ManagementTenant Ledger ReviewBilling Adjustments Preparation

Soft Skills

Strong Written Communication SkillsStrong Verbal Communication SkillsOrganizational SkillsAttention to DetailSelf-Initiative

Tools & Technologies

YardiAvidXChangeMicrosoft Office SuiteSocial Media Platforms

Industry Keywords

Mall ManagementLeasing ManagementVendor ManagementTenant RelationsFinancial Confidentiality

About the role

Key responsibilities & impact

Provide support to the mall management team and corporate office, including management, operations, marketing, specialty leasing, and leasing management
Greet, screen, and direct visitors, customers, tenants, and vendors
Answer, screen, and route management office telephone calls
Compose and type routine correspondence
Organize and maintain files and records
Coordinate the manager's schedule, appointments, travel schedules, and reservations
Route incoming mail and prepare outgoing mail, emails, and faxes
Order and maintain supplies and arrange equipment maintenance
Maintain tenant contact lists and insurance certificates in Yardi
Assist with mall reports, data gathering, formatting, proofing, and Yardi data entry
Prepare new vendor setups and collect completed W-9 forms
Review invoices in AvidXChange for accuracy, discounts, and expense-account coding
Update P-Card logs and submit them for review and payment
Assist with collecting outstanding tenant balances
Review online bank receipts and apply them to tenant ledgers in Yardi
Review Yardi tenant ledgers and accounts-receivable reports for billing consistency
Prepare and document billing adjustments with the Corporate Lease Administrator
Provide data and support to Corporate Accounting for monthly accounting entries and ad hoc reporting
Contact tenants regarding outstanding balances and prepare required notices and documentation
Update tenant aging reports with collection comments
Collect tenant sales reports and enter sales data into Yardi
Assist the General Manager with monthly Rent Roll and other report reviews
Make prompt bank deposits for checks received at the mall office
Maintain confidentiality of financial information and positive client and tenant relationships
Support gift-card or goods/services bank-account management and reconciliation when applicable
Assist Specialty Leasing with Lease Plan updates and holiday locations
Perform other duties as assigned

Requirements

What you’ll need

Associate degree or two (2) years related experience and/or training and three (3) to five (5) years administrative/office experience in a fast-paced environment, or equivalent combination of education, training, and experience
Experience with Accounts Receivable and Accounts Payable
Strong interpersonal skills and strong written and verbal communication skills
Ability to handle multiple tasks, prioritize, and meet deadlines
Proficient in computer usage and able to develop proficiency in all software used in the position
Intermediate to expert knowledge of Microsoft Word and Excel
Data entry skills
Social Media skills including Facebook, Twitter, and website and social platform maintenance are a plus
Strong organizational skills
Ability to read and write English fluently; proficiency in other languages is a plus
Ability to work within a team and with varied personality types
Ability to interact effectively with all levels of management
Well-developed interpersonal and communication skills
Self-initiative, confidence, professionalism, and maturity
Good judgment and continual attention to detail
Dependable and flexible
Ability to occasionally work nights, weekends, or holidays if requested
Ability to perform the specified physical requirements, with or without reasonable accommodation
Ability to lift and carry office supplies, boxes, or other materials, typically up to 20 pounds

Benefits

Comp & perks

Equal opportunity employer committed to a workplace free from discrimination and harassment
Reasonable accommodations for qualified individuals with disabilities throughout recruitment and employment
Accessible workplace and support for accommodations to perform essential functions