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Compliance Administration Assistant
Spire Solicitors LLP. Provide day-to-day support to the Head of Compliance and Compliance Officer .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in compliance support, regulatory record maintenance, and audit preparation within a legal or professional services environment. Proficient in managing compliance documentation and training systems while ensuring adherence to regulatory standards.
Highest-signal resume keywords
Compliance Record MaintenanceRegulatory Audit PreparationData Protection ManagementTime ManagementOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Compliance DocumentationRegulatory RequirementsLexcel StandardsISO9001 StandardsData Breach ManagementConflict ChecksClient OnboardingAML Data CollectionSRA Diversity Data CollectionCQS Process Management
Soft Skills
Effective CommunicationAttention to DetailPositive ApproachFlexibilityAbility to Thrive Under Pressure
Tools & Technologies
Access Computer Based Training SystemMonitoring Reports
Industry Keywords
Professional ServicesLegal SettingSRALaw SocietyData Protection
About the role
Key responsibilities & impact- Provide day-to-day support to the Head of Compliance and Compliance Officer
- Support other senior members of the senior leadership team when needed
- Keep Compliance team records accurate and up to date for regulatory requirements
- Maintain the firm’s records on public registers, including SRA, Law Society and Data Protection registers
- Review, update and maintain Compliance team user manuals and policies
- Assist with preparation and conduct of regulatory audits, including Lexcel and ISO9001
- Assist Legal Departments with compliance information for panel membership and accreditation renewals
- Maintain internal Complaints and Data Protection Registers
- Act as first point of contact for Data Breaches
- Lock and unlock files
- Assist with conflict checks and complaint chronologies
- Assist with annual PII renewal, practising certificate bulk renewal, AML data collection and bi-annual SRA Diversity data collection
- Oversee the Access Computer Based Training system, including setting up new colleagues, handling enquiries and issuing training
- Run monitoring reports
- Issue lists for file reviews and corrective actions
- Check and review outstanding client onboardings and ID checks
- Oversee the CQS process, including setting up new colleagues with the Law Society, handling enquiries, collating information and supporting annual re-accreditation
Requirements
What you’ll need- Previous administration experience in a professional services or legal setting
- Excellent time management skills
- Excellent organisational skills
- Excellent IT skills
- Strong attention to detail
- Ability to communicate effectively in written and verbal communications
- Keen to learn new skills and develop professional knowledge and competence
- Positive and flexible approach
- Ability to thrive under pressure
- Ability to work independently and as part of a team
Benefits
Comp & perks- Healthcare cash plan
- Contributory pension scheme after 3 months of service
- 25 days’ annual leave (FTE) plus Bank Holidays
- 2 annual Self-Care days
- Discretionary firm-wide Bonus Schemes
- Enhanced family friendly policies
- Holiday purchase salary sacrifice scheme
- Electric car salary sacrifice scheme
- Car parking salary sacrifice scheme
- Personal Development Plan
- Internal Wellbeing Champions
- Agile/Flexi Working Policy
- Staff events
- Collaborative and engaging company culture
- Flexible working hours and hybrid working
- Healthcare cash back scheme
- Parental pay & leave
- Regular social and team events
- Enhanced contributory pension scheme on a salary sacrifice basis
- Life Assurance (Death in Service) benefit
- Options to buy additional annual leave
- Electric car leasing scheme with Octopus EV
- Paid Christmas close-down days