Payroll Specialist – Multi-Company, Multi-State

Stabbert Marine & Industrial

. Process weekly and biweekly payrolls for shipyards, vessel operating companies, and administrative staff, including crew and onshore wages, salaries, and benefits .

Posted 10/2/2026full-timeSeattle • Washington • United StatesMid-LevelSenior💰 $80,000 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in payroll processing, including accurate calculation of wages, taxes, and benefits, while ensuring compliance with confidentiality and data security standards. Proficient in financial reconciliations and payroll technology improvements, with strong analytical and communication skills.

Highest-signal resume keywords

Payroll ProcessingFinancial ReconciliationMicrosoft ExcelQuickBooks EnterpriseCertified Payroll Professional

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Payroll CalculationJournal Entry PreparationAccount ReconciliationPayroll ImplementationData Entry

Soft Skills

Analytical SkillsAttention to DetailOrganizational SkillsProblem-Solving SkillsCommunication Skills

Tools & Technologies

QuickBooks EnterprisePaylocity

Certifications & Qualifications

Certified Payroll ProfessionalPayroll Compliance Practitioner

Industry Keywords

Multi-Entity OrganizationMaritime PayrollProject-Based PayrollData SecurityConfidentiality

About the role

Key responsibilities & impact

Process weekly and biweekly payrolls for shipyards, vessel operating companies, and administrative staff, including crew and onshore wages, salaries, and benefits
Ensure accurate calculation of payroll, bonuses, deductions, taxes, and direct deposits
Serve as the primary payroll expert in partnership with Accounting and HR
Prepare payroll journal entries and reconcile payroll, payroll tax, and benefit-related accounts
Perform monthly account reconciliations
Post general journal transactions, including intercompany funding transfers
Review general ledger accounts and correct recording errors
Assist in preparing preliminary drafts of financial statements
Develop new or improve existing payroll processes and technology
Support accounts receivable, accounts payable, and purchasing roles as needed
Perform other related duties as assigned

Requirements

What you’ll need

Bachelor’s Degree in accounting, finance, or related field
3 years of experience in a multi-entity organization
Certified Payroll Professional or Payroll Compliance Practitioner credentials are beneficial
Strong analytical and problem-solving skills
Excellent Microsoft Excel skills
Experience with QuickBooks Enterprise software
Must have led or supported at least one payroll implementation
Knowledge of maritime (day rate) or project-based payroll is a plus
Experience with Paylocity is preferred
Exceptional attention to detail and organizational skills
Ability to manage multiple priorities and meet deadlines in a fast-paced environment
High level of integrity and discretion
Strong written and oral communication skills
Maintain strict confidentiality of payroll, compensation, and employee personal information
Work independently and exercise sound judgment with minimal direct supervision
Work adjusted hours as needed to meet payroll deadlines and month-end close
Maintain a reliable, secure remote work setup with high-speed internet
Comply with company policies, including data security and confidentiality requirements
Primarily sedentary computer work with frequent keyboard and data entry
Regular verbal and written communication with employees, leadership, and outside vendors
Occasionally lift and carry up to 20 pounds
Work in a home office and company office environment in a shipyard, potentially exposed to noise, weather, and active industrial operations

Benefits

Comp & perks

Bonus
Medical insurance
Dental insurance
Vision insurance
Flexible Spending Accounts (FSA)
401(k) retirement plan
Paid vacation
Paid holidays
Remote work option
Preference for candidates able to work from the Ballard, WA office four days per month