Tax Administrator

Stable Rock Solutions

. Coordinate the administrative lifecycle of individual and business tax engagements .

Posted 11/2/2026full-timeNew York City • New York • United StatesMid-LevelSenior💰 $70,000 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in coordinating administrative processes within tax engagements, managing client information, and ensuring compliance with filing deadlines. Proficient in utilizing Microsoft Office and tax preparation software to enhance workflow efficiency and client communication.

Highest-signal resume keywords

3+ Years Experience In Administrative RoleFamiliarity With Tax Preparation ProcessesStrong Organizational SkillsExcellent Written And Verbal Communication SkillsProficiency In Microsoft Office

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Tax Preparation ProcessesDocument ManagementWorkflow ManagementClient Record ManagementAdministrative Coordination

Soft Skills

Attention To DetailAbility To Manage Multiple DeadlinesProactive MindsetService-Oriented ApproachTeam Collaboration

Tools & Technologies

Microsoft ExcelMicrosoft OutlookMicrosoft WordTax Preparation SoftwareTracking Systems

Industry Keywords

Public Accounting FirmProfessional ServicesClient CommunicationsEngagement RecordsConfidential Financial Information

About the role

Key responsibilities & impact

Coordinate the administrative lifecycle of individual and business tax engagements
Organize client information, track deliverables, and monitor filing deadlines
Manage incoming tax documentation and client records
Assist with client communications, document requests, engagement reminders, follow-ups, and administrative inquiries
Monitor tax filing calendars and tracking systems
Support preparation and distribution of tax organizers, engagement letters, questionnaires, and client-facing materials
Coordinate electronic filing processes, including submission statuses, acknowledgments, and outstanding items
Assist with administrative aspects of tax notices and correspondence
Maintain accurate client information, engagement records, and departmental databases
Support workflow management and resource coordination across the tax team
Identify opportunities to improve administrative processes, documentation practices, and departmental efficiency
Work with tax professionals and senior leadership to coordinate internal teams and client interactions

Requirements

What you’ll need

3+ years of experience in an administrative, operations, or coordination role, preferably within a public accounting firm, tax practice, or professional services environment
Familiarity with individual and/or business tax preparation processes and related administrative workflows
Experience managing confidential financial and client information with a high degree of discretion
Strong organizational skills and exceptional attention to detail
Ability to manage multiple deadlines and competing priorities
Excellent written and verbal communication skills, particularly when interacting with clients and internal stakeholders
Proficiency in Microsoft Office, particularly Excel, Outlook, and Word
Experience with tax preparation software, document management platforms, or workflow systems is a plus
Ability to work independently while collaborating effectively with a team
Proactive, service-oriented mindset with willingness to take ownership and identify opportunities for improvement
Legally authorized to work in the United States

Benefits

Comp & perks

Medical, Dental, and Vision insurance coverage; employee-only premiums paid at 100%
Health Savings Account (HSA) and Flexible Spending Account (FSA) options
401(k) retirement savings plan
Unlimited paid time off policy
Hybrid work flexibility
Eligibility for a discretionary performance bonus