Project Manager

Stantec

. Work with Project Managers to manage day-to-day project administration .

Posted 11/11/2026full-timeReno • Nevada • United StatesJuniorMid-LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong project administration capabilities, including invoicing, earned value management, and compliance with HSSE and ISO-9001 standards. Proficient in managing contracts and maintaining project documentation while ensuring effective communication with stakeholders.

Highest-signal resume keywords

Project AdministrationInvoicing ManagementHSSE ComplianceISO-9001 FamiliarityMicrosoft Office Proficiency

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

InvoicingEarned Value ManagementSchedulingBaseline Cost AccountingContract AdministrationProposal TrackingProject File ManagementChange-Order PreparationResource Management ToolsOracle PM Dashboard

Soft Skills

MultitaskingPrioritizationInterpersonal SkillsCommunication SkillsConfidentiality

Tools & Technologies

Microsoft WordMicrosoft ExcelMicrosoft PowerPointAdobe AcrobatClient Communication Portals

Certifications & Qualifications

Degree/Diploma/Certificate in Related FieldValid Driver’s License

Industry Keywords

HSSE RequirementsISO-9001 ComplianceProject ManagementSubconsultant ContractsVendor Setup

Tech Stack

Tools & technologies

Oracle

About the role

Key responsibilities & impact

Work with Project Managers to manage day-to-day project administration
Handle invoicing, earned value management, scheduling, Accounts Receivable/Payable, insurance, progress reporting, and baseline-versus-actual cost accounting and scheduling
Enter and maintain current opportunities in Pipeline
Track and log proposal status through the approval cycle and follow up with Project Managers and sub-consultants
Administer prime and subconsultant contracts from initialization through closeout, including legal review
Maintain compliance with Stantec’s Signing Authority Matrix and PM Framework
Prepare or assist with contract documents, letters, and reports
Facilitate subconsultant internal pre-qualification requirements
Learn and use client communication portals for contract documents and invoices
Coordinate insurance requirements and certificates of insurance
Support HSSE compliance with Project Managers
Assist with sector marketing, pipeline activities, and project setup
Assist Project Managers with ISO-9001 compliance and project audits
Compile and submit new vendor and client setups
Set up and maintain project files and Project Setup Forms
Upload Project Implementation Plans and maintain staffing assignments in resource management tools
Code subconsultant and vendor invoices, verify task budgets, and coordinate invoice revisions
Develop working knowledge of the Oracle PM Dashboard
Facilitate administration activities, including tracking RFIs, submittals, and related documents
Assist with change-order preparation and follow-up
Assist with project closeout

Requirements

What you’ll need

Degree/diploma/certificate or equivalent in a related field; or equivalent combination of education and experience
Minimum of 2 years of relevant work experience
Knowledge of Microsoft Word, Microsoft Excel, Microsoft PowerPoint, and Adobe Acrobat
Ability to multitask and prioritize in a fast-paced, rapidly changing environment
Excellent interpersonal and communication skills
Strong command of the English language in documentation
Ability to quickly learn new software applications
High degree of confidentiality
Initiative to identify and execute tasks supporting successful project delivery
Valid driver’s license with a good driving record
Knowledge of HSSE requirements
Familiarity with ISO-9001 Quality Management System compliance
Ability to work with reports, spreadsheets, emails, in-person meetings, and project schedules

Benefits

Comp & perks

Hybrid work arrangement
Full-time employment
Day shift
Opportunities to work on engineering projects in the advanced manufacturing sector
Professional development through learning new software applications and project management systems
Opportunity to work with a global engineering, architecture, and environmental consulting company