Subcontracts Administrator

Stantec

. Procure services, equipment, and supplies .

Posted 10/30/2026full-timeRemote • Colorado • United StatesMid-LevelSenior💰 $72,200 - $104,600 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in subcontract administration, including procurement processes, contract negotiation, and compliance with Federal regulations. Proficient in managing the full subcontract lifecycle and maintaining effective relationships with vendors and internal teams.

Highest-signal resume keywords

Subcontract AdministrationFederal Acquisition Regulation (FAR)Contract NegotiationMicrosoft Office ProficiencyContract Manager Certification

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Price AnalysisContract Types KnowledgeSolicitation PreparationContractual Language AnalysisSubcontract Lifecycle Management

Soft Skills

Negotiation SkillsCommunication SkillsInterpersonal Skills

Tools & Technologies

Procurement Tracking SpreadsheetsDatabase Records Management

Certifications & Qualifications

CPCMCFCMCCCM

Industry Keywords

Federal ContractsSubconsultant AgreementsChange OrdersSmall Business PlansGovernment Property Inquiries

About the role

Key responsibilities & impact

Procure services, equipment, and supplies
Prepare solicitations for bids and proposals
Evaluate terms and conditions and flow down prime contract clauses to subcontractors
Perform price analyses to determine fair and reasonable pricing
Award purchase orders, subcontracts, subconsultant agreements, and task order subcontracts
Prepare contract award summaries and sole-source justifications
Manage the full subcontract lifecycle, including change orders, modifications, insurance, and closeout
Maintain Federal Subcontract Awards tracking spreadsheets and database records
Maintain vendor resource lists, including small business and CMMC status
Interact with project management and vendors and respond to inquiries
Interpret and negotiate subcontractor exceptions with supervisor and Stantec Legal support
Analyze contractual language and ensure proper solicitation and subcontract language
Advise internal teams on Federal subcontract requirements, administrative issues, and corrective action plans
Ensure purchasing activities comply with company procurement policies and objectives
Maintain complete procurement files for awards and audits
Maintain effective relationships with subconsultants, project management, and staff
Participate in Federal Contract Team activities, including procurement training
Perform additional duties such as small business plans and Government property inquiries

Requirements

What you’ll need

Strong negotiation, communication, and interpersonal skills
Knowledge of regulatory guidelines, including the Federal Acquisition Regulation (FAR) and Defense Federal Acquisition Regulation (DFAR)
Basic knowledge of contract types: fixed price, fixed unit price, time & material, and labor hour
Proficient computer skills in Microsoft Office
4+ years of related experience in subcontract administration for multidisciplinary US Federal agency contracts
Bachelor’s degree in business, finance, or related field is preferred; relevant work experience will be considered
Contract Manager Certification such as CPCM, CFCM, or CCCM is preferred or may be in process of obtaining

Benefits

Comp & perks

Medical, dental, and vision plans
Wellness program
Health savings accounts
Flexible spending accounts
401(k) plan
Employee stock purchase program
Life and accidental death & dismemberment (AD&D) insurance
Short-term and long-term disability plans
Emergency travel benefits
Tuition reimbursement
Professional membership fee coverage
Paid family leave
Ten paid holidays each calendar year
Vacation accrual of 10 to 20 days per year
Paid sick leave
Bonus eligibility for certain roles