Legal Practice Assistant

Sterlington

. Provide white-glove support to the firm’s partners and attorneys .

Posted 10/30/2026full-timeRemote • Trinidad & TobagoMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in providing high-level administrative support to legal professionals, managing complex scheduling, and utilizing advanced software tools for practice management and data analytics. Proficient in drafting correspondence and maintaining accurate records while ensuring efficient operations across multiple workstreams.

Highest-signal resume keywords

5+ Years Supporting Partners Or C-Suite ExecutivesStrong Proficiency With MS OfficeStrong Proficiency With Aderant Or Similar Practice Management SoftwareStrong Proficiency With PowerBI Or Similar Data Analytics DashboardsExcellent Organizational And Project Management Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Practice Management SoftwareData Analytics DashboardsDocument Management SystemTime-Capture SystemScheduling ManagementClient Correspondence DraftingMeeting PreparationTravel CoordinationEngagement Letter PreparationBillable Item Tracking

Soft Skills

Organizational SkillsMultitasking AbilityCollaborationPressure ManagementDetail Orientation

Tools & Technologies

MS OfficeAderantPowerBIClaudeCoPilotAsana

Industry Keywords

Legal OperationsProfessional ServicesClient MattersStakeholder CoordinationBusiness Goals

About the role

Key responsibilities & impact

Provide white-glove support to the firm’s partners and attorneys
Develop a deep understanding of each partner’s practice
Support execution of client matters
Run the administrative engine behind legal work
Coordinate with stakeholders across the firm
Help achieve business and client goals
Manage complex, multi-time-zone diaries and scheduling conflicts
Triage inboxes, draft initial responses, and follow up on outstanding matters
Prepare meeting packs, briefing notes, agendas, and follow-up actions
Coordinate end-to-end travel, including changes and reconciliation
Prepare, circulate, and track engagement letters through signature and return
Draft client and prospect correspondence
Maintain accurate contact records and CRM entries
Format, version, compare, and prepare documents for execution to firm standards
File documents for easy retrieval
Prompt and chase time capture
Flag billable items, disbursements, and expenses to Finance for processing
Use the Legal Operations intake channel for wider-function requests
Work to published response standards
Use AI to improve efficiency and identify faster processes

Requirements

What you’ll need

5+ years supporting partners, senior fee earners or C-suite executives, ideally in law or professional services
Fluent English, verbal and written
Strong proficiency with MS Office
Strong proficiency with Aderant or similar practice management software
Strong proficiency with PowerBI or similar data analytics dashboards
Strong proficiency with Claude, CoPilot or similar AI tools
Strong proficiency with Asana or similar project management tools
Excellent organizational and project management skills
Ability to carry several workstreams without dropping detail
Ability to remain poised under pressure, multitask, and prioritize effectively
Strong team orientation and a preference for collaboration
Experience with a practice management, billing, time-capture or document management system, or evidence of learning a comparable system quickly
Availability to work weekends, 9am to 5pm US Eastern Time

Benefits

Comp & perks

Remote-first work environment
Work across multiple jurisdictions and time zones
Diverse and inclusive environment
Opportunity to work with AI and technology to improve processes
Independent contractor arrangement