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Executive Assistant
Stone King LLP. Provide comprehensive, proactive Executive Assistant support to members of the Executive Board .
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates expertise in executive support, including diary management, meeting coordination, and high-quality document preparation. Maintains professionalism and confidentiality while building strong relationships with senior stakeholders and managing multiple priorities effectively.
Highest-signal resume keywords
Executive Assistant ExperienceDiary Management SkillsMeeting CoordinationWritten Communication SkillsAttention to Detail
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Diary ManagementMeeting CoordinationDocument PreparationTravel ManagementMinute TakingAction TrackingAgenda PreparationConfidential Information HandlingRecord KeepingExpense Management
Soft Skills
Proactive InitiativeStrong Relationship BuildingProfessional CommunicationResilienceAdaptability
Industry Keywords
Professional ServicesGovernance ProcessesRegulatory ProcessesBoard-Level SupportSenior Leadership Support
About the role
Key responsibilities & impact- Provide comprehensive, proactive Executive Assistant support to members of the Executive Board
- Manage complex and frequently changing diaries, optimising scheduling and resolving conflicts
- Anticipate upcoming demands, deadlines and potential issues and coordinate priorities
- Coordinate internal and external meetings, including scheduling, logistics, agenda preparation and circulation of papers
- Take accurate minutes, maintain action logs and ensure follow-up communication
- Monitor and track actions arising from meetings and ensure timely delivery
- Arrange travel, accommodation and itineraries
- Prepare, draft and review correspondence, presentations, reports and briefing papers
- Support preparation and coordination of Board, Committee and leadership meeting documentation
- Act as a key point of contact for Executive Board members and external stakeholders
- Handle highly confidential and sensitive information with professionalism and discretion
- Maintain accurate records, filing systems and documentation
- Ensure documentation is prepared, stored and distributed in accordance with policies and procedures
- Uphold professionalism, integrity and confidentiality
Requirements
What you’ll need- Proven experience in an Executive Assistant, Executive PA or senior administrative role supporting senior leaders or board-level executives
- Demonstrates a high level of initiative, taking ownership of responsibilities and proactively identifying solutions
- Strong diary management skills with the ability to manage complex and competing priorities
- Experience of coordinating meetings, including preparing agendas, papers and minutes
- Experience managing travel, expenses and general executive administration
- Excellent written communication skills, with the ability to produce high-quality documents and correspondence
- Ability to manage multiple priorities simultaneously with strong attention to detail
- Ability to work independently with a high degree of autonomy and initiative
- Experience within a professional services or partnership environment (desirable)
- Experience supporting governance or regulatory processes (desirable)
- Builds strong, credible relationships with senior stakeholders, colleagues and external contacts
- Highly organised with a proactive and forward-thinking approach
- Uses sound judgement and demonstrates discretion when handling sensitive matters
- Communicates clearly and professionally, adapting style to different audiences
- Demonstrates resilience and adaptability in a fast-paced environment
- Takes ownership and accountability, with a solutions-focused mindset
- Confidence in influencing and constructively challenging where appropriate (desirable)
- Ability to anticipate needs and identify improvements to ways of working (desirable)
Benefits
Comp & perks- Competitive salary
- Profit Share Scheme
- Private Medical Insurance
- Life assurance (4x salary)
- Pension scheme
- Cycle to Work scheme
- 28 days' annual leave, plus bank holidays
- Enhanced leave provisions for key life events
- An additional paid day each year to support CSR and volunteering activities
- Flexible and hybrid working arrangements
- A collaborative, inclusive and supportive culture
- Investment in learning, development and career progression
- The opportunity to work alongside market-leading sector specialists
- Meaningful work that delivers positive impact for clients, communities and society