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Tech Stack
Tools & technologiesERP
About the role
Key responsibilities & impact- Draft project invoices accurately and in compliance with contract billing terms
- Audit billing information on the EO and in the ERP system during project setup
- Review contracts, modifications, supplements, amendments, and task orders
- Review compensation terms, contract terms, invoice formats, invoicing frequency, supporting document requirements, and approved billing amounts
- Create invoicing templates to meet contract requirements with support from the Billing Supervisor
- Route invoices to the Project Analyst and PM for approval before finalizing
- Maintain document control of working invoice files, final invoices, and approvals
- Request reinstatement of invoices and ensure reinstated invoices are re-run with no unallocated credits at month end
- Review WIP alignment with revenue and report when further analysis is required
- Develop solutions to billing issues and work with systems design to implement new features
- Submit invoices to clients or client portals as requested
- Support invoicing of retention balances
- Support reconciliation of annual or end-of-project overhead audits
- Advise corporate accounting regarding application of cash receipts to the appropriate project and invoice
Requirements
What you’ll need- HS/GED Diploma required
- Bachelor’s degree in accounting, Finance, or Business Management/Administration preferred or demonstrated equivalent years of experience
- A minimum of 5+ years of related experience
- Strong planning, organizational and communication skills
- Strong proficiency in Microsoft Excel required
- Experience in the A/E/C industry preferred
- This position is not eligible for sponsorship
Benefits
Comp & perks- Health insurance, including an option with a Health Savings Account
- Dental insurance
- Vision insurance
- Flexible Spending Accounts (Healthcare, Dependent Care and Transit and Parking where applicable)
- Disability insurance
- Life Insurance and Accidental Death & Dismemberment
- 401(k) Plan
- Retirement Counseling
- Employee Assistance Program
- Paid Time Off
- Paid Holidays
- Back-Up Dependent Care
- Parental Leave
- Continuing Education Program
- Professional Licensure and Society Memberships